Office Manager, Project Coordinator - TheMasonGroup

Office Manager / Project Coordinator

Requirements:

What will we need from you?

• Self-starter, coachable, ownership, positivity, works with a sense of urgency, flexible, adaptable who is well-organized, detail-oriented, creative and possesses excellent problem-solving skills.
• Support our CEO, and sales team
• Ability to work across departments to support corporate strategies.
• Ability to develop strong professional relationships with vendors, internal cross-functional teams, and customers across a wide spectrum of industries.
• Strong desire to grow, learning new technologies and processes.
• Creative, strategic thinking and ability to improvise when needed.
• Professional telephone presence
• Positive attitude with effective communication skills, both written and verbal
• Behaviors we value: Collaborator, gratitude, sense of urgency, integrity, natural helper, detailed, focused, problem-solver, critical thinking, sense of unity, kindness, diversity of ideas, ability to be flexible, and adaptable. Customer service minded, strong sense of workmanship.
• Experience in two (2) of the following areas: MS Office Suit, Outlook365, ERP systems, Databases, tracking systems, ATS, Scheduling, Payroll, QuickBooks, CRM, Social media platforms.
• Ability to type 45+ words per minute.
• Ability to work both independently and in a team environment.
• Have the ability, or prior experience within a supportive role.
• Strong time management skills; Must be able to prioritize and handle multiple projects and important issues at one time.

Responsibilities:

What can you expect?

• Work cross-functionally to help & support forecasting, quote generation, manage cost variances
• Supporting our CEO, and sales team
• Administrator of our social/professional media sites
• Conduct marketing campaigns through social media platforms Quarterly.
• Scheduling, & researching as needed.
• Allocate project resources as needed
• Client coordination
• Assist the onboarding of new employees, coordinate training and set-up.
• Order off supplies as needed.
• Assist in developing, enhancing our culture, and office environment.
• Review process workflow with operations and leaders to collaborate on continuously automating processes, streamlining whenever possible.
• Preparing, participating in status updates with leadership team.
• Assist is supporting client proposals.
• Supporting financial services efforts, acting as liaison between vendors, clients' and our internal support as needed.
• Promote & adherence to best practices company wide.
• In collaboration with leaders, create, document, & sustain standard operating procedures.
• With collaboration, finalize templates & intake forms, importing into database.
• Demonstrate integrity and adhere to the company’s core values and business ethics standards.
• Collaborate with Leadership team, as needed to implement improvements, automation initiatives, assisting in creating a turnkey back office.
• Work in close conjunction with the leadership to further company initiatives, ensure all operations runs smoothly in all aspects.
• Expect hands-on training, coaching, mentorship. You will be supported, set up to succeed.

Physical Requirements:

• Close vision, and color vision ability required
• Safely and effectively lifting, carrying, and moving objects of varying weights
• Bending, stooping, reaching, balancing, standing, and walking for extended periods and maintaining the necessary physical dexterity and coordination

What we offer:

• A dynamic, flexible culture, that promotes collaboration and professional/ personal growth of each team member.
• To be a part of a well-established team that values hard work, innovation & knows the value of its people.
• Coaching, mentoring helping team members realize their potential, aiding in defining goals and executing them.
• We are privately owned with an aggressive growth strategy; Making way for ample advancement opportunities to transition into operations and/or direct management.
• Competitive base package + bonus plan
• We have continuous training, and are firm believers that a strong, knowledgeable, well-trained staff is the reason we are at the top of our field, having continued success.
• Our goal as leaders is to provide value, value to our clients, vendors and more importantly to our team- YOU.

Looking forward to getting to know you…

We are, and work with clients that are equal opportunity employers and considers all applicants for positions without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other protected status.