Office Manager - Near Earth Autonomy

Company Overview

At Near Earth Autonomy, we are building the future of flight! 

Near Earth Autonomy develops autonomous flight systems. Through our partnerships with the world’s largest aerospace companies, our systems enable aerial logistics and inspection applications. Our dedicated and enthusiastic team has developed safe flight technology that works on vehicles from small drones to full-scale helicopters. 

We believe in a future where autonomous flight is commonplace and safe, made possible by the talent and innovation of our team. 

We offer full benefits including health, dental, and vision insurance, paid time off, 401(k), and flexibility in work-life balance. Check us out and join us to create the future of flight.

Responsibilities and Duties

We are seeking an experienced and detail-oriented Office Manager to oversee daily operations and administrative functions on site in our Pittsburgh location. The ideal candidate will be a self-starter with excellent organizational and communication skills, capable of managing multiple tasks efficiently, and is up to date on information technology that will ensure an efficient working environment. As the Office Manager, you will be key in creating a productive and harmonious workplace. Responsibilities include: 

• Manage day-to-day administrative tasks, including email correspondence, phone calls, visitor registration, and scheduling.
• Maintain a safe and secure working environment by screening visitors to our building vestibule and verifying they are properly admitted.
• Implement and maintain office policies & procedures for smooth operations.  Ensure the office is well-organized and presentable.
• Manage office supplies and inventory, restocking the café daily.
• Provide administrative support to various departments (Facilities, Purchasing, Finance, People Ops, and Executive).
• Manage and reconcile office expenses on the Company corporate credit card.
• Assist with processing staff travel reports using the Certify travel software platform.
• Coordinate and schedule meetings, conferences, and appointments.
• Assist with office maintenance and liaise with building management as needed. Address any issues related to office facilities and equipment.
• Oversee organizing employee events and activities such as the company picnic and holiday celebration.  

Qualifications:

• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Prior experience with accounting software, preferably Quickbooks Enterprise Desktop.
• Proficiency in Microsoft Office Suite and Google-related software applications.
• Familiarity with Certify or Concur travel software applications is a plus.
• Reliable, diligent, self-motivated, proactive, and punctual.
• 10+ years of experience.
• Associates degree preferred 

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• 401k plan
• Friendly and collaborative work environment