Office Manager (Part Time) - Ursus, Inc.

SUMMARY:

Our rapidly growing client is searching for a part time Office Manager in New York. As a key part of the Workplace team you'll be working with cross functional teams as you help to manage the NY office and support our client's global team and programs.

The ideal candidate for this role will be passionate about making our client's NY Office a welcoming, thriving space. We are looking for candidates who are motivated, have a positive attitude and strong communication skills, and operate with a sense of ownership and a great attention to detail. This role reports into the Senior Global Workplace Manager.

RESPONSIBILITIES:

• Manage the day-to-day operations of our NYC office, including facilities maintenance and repair, events, processes, policies, and communications. This includes:

  • Oversee and sort incoming mail and packages at the NYC Office.

  • Monitoring, ordering, and stocking office supplies, snacks, and beverages in alignment with usage and our set budget.

  • Monitor office supplies and order as needed, in alignment with our set budget.

  • Actively monitor the office for facilities concerns (i.e. leaks, plumbing issues) and facilitate timely repairs.

• Actively monitor our vendor's work to ensure they're fulfilling their obligations at the agreed-upon standards and flagging and addressing lapses in quality.

• Help employees troubleshoot issues with office equipment (i.e. faulty monitors, help printing or using our AV equipment). Actively monitor our IT & AV equipment to ensure it is in good working order and partner with IT to resolve any issues.

• Help employees book conference rooms for team offsites and other ad hoc events held in the NYC Office. Track usage to ensure that we're not booking more meetings or offsites than we have capacity to support.

• Serve as the in-person, main point of contact for all NYC Office needs and questions

• Drive the planning and execution of our NYC Office programming, including:

  • Planning our monthly NYC Office happy hour

  • Help plan and execute our NYC Office holiday team dinner in December.

  • Help support employees hosting special events in our NYC office as needed.

• Work with our Senior Global Workplace Manager and NYC Site Leads to build programming and processes for our SF Office that drive functionality, culture, and office attendance in NYC.

• In addition to directly managing the NYC Office, this person will also support our global, company-wide Workplace programs by resolving company-wide Workplace support tickets and supporting special projects (i.e. sourcing and vetting new Workplace vendors, helping launch new Workplace programs).

QUALIFICATIONS:

• Prior administrative experience in an office setting.

• Confident with technology and able to pick up new systems quickly. Have working knowledge of G-Suite (for calendar, email, and docs), Slack, and Zoom.

• Have excellent organizational, administrative, and problem solving skills.

• Have excellent professional verbal and written communication skills and be able to communicate with team members across all levels effectively.

• Have the ability to troubleshoot problems independently, but also show strong judgment on when to escalate problems or concerns for the Senior Global Workplace Manager's support and awareness.

• Be able to leverage the tools at hand to drive your workflow.

• Operate with a high sense of ownership and attention to detail.

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