Office Manager - Retail Aware

About the Office Manager position

We are looking for a responsible Office manager who will perform organization and coordination of administration duties and office procedures. You will help us to create and maintain a proper work environment to optimize our organizational effectiveness, communication and safety. Your responsibilities will include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.

You should have some experience of working as a Front Office manager or Office Administrator. We expect you to be familiar with a variety of office software (including email tools, spreadsheets and databases) and to be able to accurately handle administrative duties.

 

Office Manager responsibilities are:

• Organize office operations and procedures and schedule meetings and appointments

• Manage the office layout, ordering stationery and equipment when needed

• Maintain the office condition and arrange necessary repairs

• Work together with management to update and maintain HR office policies as necessary

• Oversee timely invoicing and payments for all items

• Negotiate with office vendors, service providers and office lease

• Manage office G&A budget, ensure accurate and timely reporting

• Organize the onboarding process for new employees and provide support to visitors

• Assist with typical duties such as maintenance, mailing, bills, errands and so on

• Interact with employees to receive their queries about organizational problems

• Plan in-house or off-site activities, like parties, celebrations and conferences

 

Office Manager requirements are:

• 2+ years' experience of working on an Office Manager, Front Office Manager (http://www.link...) or Administrative Assistant (http://www.link...) position

• Good experience with office administrator responsibilities, systems and procedures

• Good practical experience with office machines and equipment such as Apple computers, iPhones, printers, etc. 

• Good familiarity with digital tools: Google Workspace (Gmail, Drive, Docs, Sheets), MS Office (Excel), Zoom, and Slack, Quickbooks a plus

• Strong time management skills and ability to multi-task and prioritize work

• Strong organizational, planning and problem solving skills with attention to detail

• Excellent written and verbal communication skills, with a creative approach to problems

• High School degree; additional qualification as an Administrative Assistant or Secretary will be a bonus