Office Manager (F/M) - NORAM (based in Austin/TX) - LumApps

LumApps is an Employee Experience Platform that supports companies in their digital transformation on communication, collaboration and engagement of their customers, partners,and above all their employees.

LumApps is a proven leader in this dynamic market with a truly unique vision and product. Our enterprise-grade SaaS platform has been deployed by Fortune 500 clients around the world and is delivering meaningful business benefits. LumApps is identified as a leader in Gartner's Magic Quadrant for Intranet Packaged Solutions as well as in Intranets Forrester Wave. We are also regularly selected for the French Tech Next40/120 program.

Our mission: To make people feel that they belong and have a purpose.

To create an environment where all employees are engaged and work together towards the same goal. Over 450 leading companies trust LumApps to:

Improve the productivity of their teams with our SaaS-based Collaborative Experience
Platform integrated with both Google and Microsoft collaborative suites,

Transform employees into real ambassadors of their company,

Make employees more efficient and better connected to their peers and relevant information, regardless of their location, with the tools and information they need at their fingertips,

Helping companies to reduce turnover, accelerate employee onboarding, better collaborate and share knowledge, and even improve their customer experiences.

With a team of over 400 Lumies spread across 9 offices (Lyon, Paris, Lille, Sophia Antipolis, London, Barcelona, Hamburg, Austin, Tokyo), LumApps supports large enterprises from all around the world. We are entering an ambitious phase in our company's journey under the impulse of our new shareholder Bridgepoint, aimed at propelling us to become the clear leader in our market and make LumApps shine worldwide in our industry. We are looking for individuals who are excited to actively participate in this transformation.

If these core values sound like you: "be bold, do amazing things", "say what you mean, do what you say", "one team, same mission", "always be evolving": apply now!

*Team* 

LumApps is seeking a highly motivated Office Manager to join our Austin team! 
Our ideal candidate has experience working in a small office, is a creative, natural problem solver, and enjoys wearing many different hats. Our Office Manager is a champion of LumApps’ culture and is committed to making our offices an amazing place to work.

*Missions*

• Work closely with the other office managers located in France
• Participate in the planning and execution of company events 
• Prepare, order, and ship IT/office supplies for the office and new hires when requested 
• Coordinate domestic and international travel, including flight and hotel reservations for employees upon request 
• Handle all correspondence and queries regarding office management and supplies
• Maintain inventory of office supplies and order new supplies as needed 
• Perform or coordinate office equipment maintenance including organization and repairs 
• Manage contract and price negotiations with office vendors and service providers
• Provide general support to visitors 
• Partner with HR to maintain office policies as necessary 
• Assist HR with new US employee on-boarding and orientation when requested
• Support the HR and Admin teams with a variety of ad hoc activities 
• Manage employee-facing intranet page for Austin office
  

*Skills*

• Prior office management experience, preferably at a tech start-up 
• Google Workspace proficiency 
• Excellent project management and prioritization skills, with demonstrated ability to manage multiple activities simultaneously 
• Ability to handle sensitive and confidential information in a professional manner 
• An inquisitive problem-solver who approaches each challenge with a smile and positive attitude 
• Comfortable taking initiative and working independently when needed 
• Detail oriented

*Why join us?*

At LumApps we believe that diversity in terms of experience and culture is the power of our teams. We are looking for Lumies who are passionate about their work, enjoy the everyday challenges and have a strong sense of team spirit.

And what are we doing for our employees' Experience...?

✅ A complete and rich onboarding, organized for each new promotion of employees, in person or 100% digital

✅ Technical challenges all day every day: you will have the freedom to innovate and adopt new ideas!

✅ Work with passionate experts who will share their knowledge and help you develop and grow! (technical guilds, domain architects…)

✅ Ongoing training, to develop the skills and know-how of our employees through hundreds of training courses.

✅ Internal mobility around the world. We offer all of our Lumies the possibility of internal development within our different sites in France and abroad.