Office Manager - Beacon Hill

Our client, a well respected contracting and construction firm, is seeking a Long Term Temporary Office Manager for their brand new office in Lincoln Square, NYC. This role requires 5 days in the office with working hours being from 8am-5pm. The hourly pay is up to $45/hr. This role is a great opportunity for someone to flex their strong administrative skillset!

Job Responsibilities:

• Answer and route incoming calls
• Buzz in and announce visitors
• Maintain cleanliness and order at reception desk
• Maintain cleanliness of Conference Rooms
• Maintain Conference Room Schedule
• Inventory and order office supplies as necessary
• Order supplies for employees
• Order safety and beverage supplies
• Receive, sort and deliver daily mail
• Receive and deliver Fed Ex and courier items
• Receive packages
• Log all deliveries
• Print or Order Certificates of Insurance for Projects
• Coordinate annual permit renewal with Expediter
• Coordinate Certificates of Insurance for renewals with Broker
• Create and modify AIA Contracts at direction of President and Legal Counsel
• Assist Accounting with AIA Contracts for Subcontractors
• Prepare new employee workspace (set up telephone, computer, etc.)
• Set up employee info on Copier Distributions
• Gather keys, forms to complete, etc. for employees first day
• Add employee to email distribution lists
• Remove employee from Copier Distributions

• Remove employee from email distribution lists
• Collect keys and other company equipment from employee
• Set up Phone and Internet services for new projects
• Order water for all projects
• Primary contact for office cleaning issues
• Ensure cleaner takes out trash and recyclables in a timely manner
• Assist Marketing with data entry in Salesforce

Qualifications:

• Must have 5+ YOE in an office manager position or administrative position
• Must be proficient in MS Suites
• Professional, friendly, trustworthy, and organized

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)