Office Manager at Confidential company

We are seeking a proactive and organized Office Manager/Inside Sales Manager to join our team. As the Office Manager, you will play a key role in ensuring the smooth operation of our office and administrative functions. Your responsibilities will include managing office supplies, coordinating meetings and events, handling correspondence, providing general administrative support, as well as overseeing purchasing, billing clients, and paying vendors. As the Inside Sales Manager, you will field questions from customers and vendors. Offer insights into our operations and commercial efforts and working to increase CLS visibility in the marketplace.

Responsibilities:

• Oversee daily office operations and ensure efficiency and productivity.

• Manage office supplies and equipment, including ordering and restocking as needed.

• Coordinate meetings, appointments, and travel arrangements for team members.

• Handle incoming calls, emails, and correspondence, directing them to the appropriate parties.

• Assist with the preparation and editing of documents, presentations, and reports.

• Maintain filing systems and organize office records and documents.

• Assist with HR-related tasks such as onboarding new employees and maintaining personnel records.

• Oversee purchasing activities, including obtaining quotes, negotiating prices, and managing vendor relationships.

• Handle billing clients, invoicing, and ensuring timely payments.

• Manage accounts payable, including processing vendor invoices and issuing payments.

• Assist with financial reporting and budget tracking as needed.

• Out-of-office meetings with customers and vendors may be required.

• Willingness to learn our operations and be able to discuss commercial business with potential clients.

• Occasional travel may be required.

Requirements:

• Proven experience as an Office Manager or similar role.

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and multitasking skills with a keen attention to detail.

• Excellent communication and interpersonal abilities.

• Ability to work independently and prioritize tasks effectively.

• Experience with office management software (e.g., QuickBooks, Slack) is a plus.

• Knowledge of basic HR procedures is desirable.

• Experience in the maritime or logistics industry is a plus.

• High school diploma or equivalent required, associate or bachelor’s degree preferred.