Office Manager Monday-Friday 7-4pm - Larkin Industries

Larkin Industries, Inc. is the leading provider of print finishing services, supporting the Minneapolis-St. Paul area. Larkin is known for high-quality

and timely work performed for customers at a competitive price. Larkin has been performing print finishing services for over 46 years and strives to provide

the best possible product for customers.

Job Description Summary: The office manager position oversees all office related responsibilities listed below. The position requires maintaining and

processing critical and confidential documents that support the business. Aside from the general activities listed below, the key responsibilities of the

position cover the oversight of basic accounting & operations.

Key Responsibilities:

Accounting:

• Responsible for general accounting practices including accounts receivable, accounts payable, and purchasing inventory or supplies for the facility.
• Process credit applications from customers, distribute invoices to all customers in a timely manner.
• Assists with payroll and time cards for temporary employees.
• Conducts time studies of prior jobs and compare estimates to invoices for accuracy.
• May manage a receptionist that also assists with some basic accounting work.

Customer Interface:

• Responsible for answering phones, responding promptly to, and greeting customers.
• Acknowledging and bringing customer complaints to management.

Safety and Security:

• Oversight of safe work environment guidance, including PPE compliance, fall protection and all other safety policies and practices.
• Working knowledge of the security system, printers, and network issues; works with our contracted IT company to resolve issues. Also maintains password file for all IT related topics.

Organization:

• Maintain an organized work environment and filing system.
• Provide direct administrative support including scheduling appointments, meetings, events, ordering food, shipping packages, and updating databases for management.
• Oversee office equipment for uninterrupted function, fulfill office supply needs, and manage vendors.
• Manage infrastructure planning ( moves, adds, and changes to workstations) as required.
• Build relationships of trust through open communication with customers and colleagues.
• Collaborates with the management team to identify opportunities for improvement.

Minimum Requirements:

• High School Diploma
• Excellent communication (written and verbal) and collaboration skills with an attitude for customer service.
• Ability to multitask, prioritize and manage time effectively; detail oriented with a strong work ethic.
• Ability to handle confidential information
• Demonstrated skill in mathematics, reading, and writing.
• Proficient in Microsoft Office 365 and the ability to utilize accounting software.

Preferred Qualifications:

• 5+ years of office management experience
• Advanced computer skills and experience with online platforms.
• QuickBooks, JobBoss, Bills.com and ADP Knowledge.
• Associate or Bachelor's Degree in a business or finance-related field.

Physical Requirements:

• Prolonged periods sitting, performing repetitive tasks, and working on a computer.
• Ability to move products, materials, and documents up to 25 pounds.
• Ability to walk, kneel, and bend.
• Must have excellent hand-eye coordination
• Must wear proper personal protective equipment (PPE) when required.

Benefits:

• Medical, Dental, Vision, Life, Short/Long Term Disability, and other insurance options available.
• Paid Time Off (PTO) 48 hours will be available your first year, after completing 90 days of employment with the company.
• Seven paid holidays with one additional floating Holiday.
• 401K Plans available with option of a 4% company match if employee contributes 5%.
• Bonus program available after completing 6 months of employment. Bonus will be based on company and individual performance.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.