Office Manager from Joulé

Malvern, PA

About the Job

Title: Office Manager
Location: Malvern, Pa
Schedule: M-F 8am-5pm
Type: Direct/Permanent
Start date: Immediate

Our client a CDMO pharmaceutical company is seeking an Office Manager to support the Site Management in overseeing HR activities, General Administration, and Site Compliance. Coordination of external accounting activities, billing, and collaboration with Corporate Management to implement different programs and activities will also be undertaken.

Directly reporting to the Site Head, the Office Manager will interact also with Corporate Functions and he/she will be a key team member in the organization with significant responsibilities.

Responsibilities:

Administer and manage various human resource plans and procedures for all company personnel; assist in the development and implementation of personnel policies and procedures, in conjunction with senior management.
Leads interactions with various external organizations to process payroll and coordinate 401K, insurance, accounting, and employment regulations.
Communicate with employees concerning payroll, benefits, and HR policy changes or updates as necessary.
Interacts with internal finance/controlling personnel in Italy to support the collection of information on the organization’s performance.
Onboarding of new employees including payroll and benefit enrollment, HR Handbook distribution and Q&A, and coordination with IT to ensure smooth employee start-up.
Exiting of termed employees
Implement and Manage overall Performance Evaluations with Leadership
Assist with Recruiting, seeking, and screening candidates.
Handles employee relations, and maintains company organization charts and the employee directory.
Maintains compliance with federal and state regulations concerning employment.
Coordinate with Corporate HR to implement group policies, monitor compliance, and develop site-specific program.
Manages AP process and works with external accountants on issues, initiates AP payments.
Understands basic accounting and finance principles, coordinates outsourced activities and work with corporate functions to collect basic financial information to monitor site performance.
Ability to collect data upon request, assemble it, and present it in meaningful way.
Ability to identify gaps and recommend new approaches, policies, and procedures to effect continual improvements in efficiency.
Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Participates as needed in various specialized projects.

Requirements:

A Bachelor’s degree preferred in any related field
3-5+ years combined human resource and office management experience preferred.
Solid understanding of federal and state employment regulations.
Working knowledge of office processes.
Strong organizational skills to manage multiple tasks in high activity, dynamic environment with
accuracy and attention to details.
Adept at employee relations, able to interact with employees at all levels.
Ability to maintain confidentiality of highly sensitive information.
Sound judgement and problem-solving skills.
Excellent communication skills.
Self-Starter, approachable, proactive, and able to work without direct supervision and takes initiative.
Proficient in use of Microsoft Office applications

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