Office Manager / HR Coordinator - Mattamy Homes

Who we are

Mattamy Homes is the largest privately owned homebuilder in North America, with 45-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets – Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa, and Tucson.

What you’ll do

• Coordinates new hire setup for USHO staff including office space and supplies/computer equipment needed
• Ensures completion of employee onboarding – handle I-9 and E-Verify documents
• Maintains up-to-date employment and training records (personnel, medical/confidential, I-9, etc.) for filing and records retention
• Completes data entry in Payroll/HRIS system for new hires, compensation changes, manager changes and terminations
• May provide back up, as requested, with payroll processing responsibilities
• Coordinates required training, screenings, and certification completions for all new hires, monitor training to make sure they are completed within the first 30 days of hire date
• Ensures compliance with Federal, State, & local requirements – ensures labor postings are updated and all locations have needed materials
• Conducts periodic/scheduled audits of employee files and data
• Coordinate mass mailings and deliveries to Mattamy US team members as needed
• Maintain breakroom and kitchen area neat and clean and order, stock and distribute office and breakroom supplies, maintain control of inventory, and replace supplies as necessary
• Coordinate equipment service needs and building facilities
• Coordinate team member events including catering lunches, monthly birthday/anniversary celebrations, meetings, volunteer activities and gatherings
• Additional duties to be discussed

What you bring

• High school diploma or GED required
• 1-2 years of office administration experience strongly preferred
• Excellent organizational and communication (verbal and written) skills
• Computer skills including knowledge and proficiency with Microsoft Office (Outlook, Word, Excel, Visio, and PowerPoint)
• Ability to handle sensitive and confidential information and issues with tact and diplomacy
• Proven ability to multi-task; Flexible and able to work in a fast-paced environment of competing demands and changing priorities
• Maintain a professional, and polished demeanor
• Enthusiastic and friendly, with a demonstrated client-service orientation
• Effective communication skills and enjoys interacting with people
• Desire to learn and grow in the Human resources field

Bonus points

• Bachelor’s degree in business or human resources management
• Experience in Human Resources preferred
• Experience with Dayforce, UltiPro (UKG) and/or Saba would be a plus

Be yourself. We want it that way.

At Mattamy Homes, we’re passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important aspects of the work we do to support our homebuyers, colleagues and communities.

Our competitive compensation and full-time employee benefits package includes:

• 3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick time
• Health, Dental and Vision Insurance
• Life Insurance and Short/Long Term Disability
• Flex Spending, 401K with Company Matching and Tuition Reimbursement
• Entertainment Discounts, Employee Home Ownership Program and Company-wide Volunteer Program

Mattamy’s mission

To provide the best homeowner experience

Mattamy’s core values

• Teamwork
• Commitment
• Community
• Sustainability

Recent recognition

• Best Places to Work in Charlotte for 2023, 2022, 2020, 2018 & 2017
• Best Places to Work in Jacksonville for 2023, 2022, 2016 & 2015
• Best Places to Work in Orlando for 2024, 2023, 2022, 2021, 2018, 2016 & 2013
• Best Places to Work in Phoenix for 2024, 2023, 2022 & 2021
• Best Places to Work in Raleigh for 2024, 2023, 2022 & 2021
• Best Places to Work in Southeast, FL for 2024, 2023
• Best Places to Work in Tampa Bay for 2024, 2023, 2022, 2021, 2020 & 2019

A career with Mattamy Homes is a chance to join a team as solid as they come. We’re an internationally recognized, privately owned homebuilder full of ambitious, talented and hardworking team members. Together we’re making dreams come true with homes and communities designed for the way people live today, and that’s a great feeling. Our future is secured through strategic investments in land and communities, in both current and new markets, which offers ongoing learning, growth and opportunity for all of us. Redefining how we build with smarter technology and a deep commitment to sustainability is exciting and rewarding.

Here, you will gain valuable experience through challenging and interesting projects. Recognized as an employer of choice, Mattamy ensures you will enjoy great benefits and an award-winning culture, because we take care of our own. On our team, we all have a role to play in building for the future.

Mattamy Homes is an equal employment opportunity employer and does not discriminate on the basis of age, race, color, citizenship, religion, sex, national origin, disability or with respect to any other status protected under federal, state, and local laws or ordinances. Equal access to programs, services, and employment is available to all persons.

Qualified applicants will be contacted directly by the Talent Acquisition team.