Office Manager and HR Coordinator - First Coast Accounting

We are seeking a dedicated Office Manager/HR Coordinator to support our team. This role involves maintaining an organized office, event planning, and junior-level HR responsibilities.

Responsibilities

Office Management
• Maintain a tidy and organized office environment.
• Oversee office logistics including managing expenses related to ordering office items, gifts, travel accommodations, and incoming mail and deliveries.
• Plan and distribute birthday and work anniversary cards.
• Register visitors, manage access badges, and submit maintenance requests.
• Set up and manage conference rooms for events and client meetings.
• Order and arrange lunches, refreshments and other food orders for meetings.
• Manage phone, voice mail messages, and visitors.
• Partner with stakeholders, including office building management and vendors.
• Ensure a welcoming office environment that fosters a positive corporate culture.
• Other duties as needed to support the team, office operations, or overall business needs.

Event Planning
• Plan and coordinate annual company events, ensuring all details are handled effectively, and gather feedback to improve future events.
• Collaborate with teams to understand events and logistics.

HR Coordination
• Assist with the hiring process life cycle: from role identification to sourcing candidates, conducting phone screens, scheduling interviews, onboarding new hires, and providing timely feedback to candidates and hiring managers.
• Manage tracking of role pipeline metrics to report out to all stakeholders.
• Communicate updates with staff and follow up with managers and employees regarding completion on items such as performance reviews, training, and other initiatives.
• Update and maintain job descriptions.
• Support performance management processes and talent development initiatives.
• Assist in developing, communicating, and enforcing company policies and procedures to ensure compliance and understanding among staff.
• Support the development and implementation of programs enhancing employee morale, development, and engagement.
• Support the HR team with administrative tasks and projects as needed.

Qualifications
• Bachelor’s degree in business administration, human resources, psychology, or a related field preferred.
• 2+ years of relevant experience in office management and/or HR support roles preferred.
• Strong organizational and administrative skills, with a keen attention to detail and the ability to prioritize tasks in a fast-paced, hybrid environment.
• Excellent written and verbal communication skills; professional demeanor with a positive, team-oriented approach.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with integrity.
• Experience working with vendors and HR systems; familiarity with performance management and talent development initiatives.
• Proactive, resourceful, and capable of working independently.

First Coast Accounting, is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications.
It is First Coast Accounting standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

First Coast Accounting expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.

First Coast Accounting further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with First Coast Accountings. Any resume or CV submitted to any employee of First Coast Accounting without having a First Coast Accounting vendor agreement in place will be considered the property of First Coast Accounting.