Office Manager - Bloom Academy

Bloom Academy Charter School exists to provide a high quality, rigorous, and joyful educational experience to students in grades kindergarten to fifth grade. We are a new and independent school seeking to add deeply mission aligned, smart, hardworking, and emotionally intelligent people to our founding staff. We opened August 2019 with a cohort of kindergarten and first graders, and will now serve scholars in grades K-5 the 23-24 school year. 

WHO WE ARE AND WHAT WE BELIEVE

At Bloom Academy we provide a safe, joyful, inclusive, and challenging learning environment for all students. This includes children with special needs. This includes children from low-income households. This includes children who have been historically marginalized. We believe that all children can learn at high levels. We believe that all children are extraordinary. We believe that children can only be as great as the adults in front of them. We believe that excellent teaching requires planning, coaching, constructive feedback and reflection. We believe that teaching is one of the greatest and hardest responsibilities in the world. We treat each other with respect and value the talent each person adds to our organization no matter their position on our organizational chart.  

We exist to change the narrative about what children from low-income neighborhoods are capable of achieving both academic and personally. We exist to change the narrative about what Black and Brown children are capable of achieving both academically and personally.  We are unapologetic about our philosophy. All applicants must share this mindset – no exceptions.

Bloom Academy Office Manager

Driven by our mission to ensure every child succeeds, the Office Manager will be responsible for ensuring that all families and students have a pleasant and operationally efficient experience while on Bloom Academy's campus. Joining our team as a founder provides a unique opportunity to help build the culture and legacy of Bloom Academy as it becomes an enduring and premier education option for generations of students to come. 

The Office Manager will have the following key responsibilities:

Manage all Front Office Operations

• Manage the school entrance & main office. Manage visitor policy and assist with attendance policy.  Assist with facilities management to include operational effectiveness, appearance, upkeep & site safety.  Assist with logistical planning for students and staff.  Create a culture of warmth and efficiency at Bloom Academy
• Assist with day-to-day operations (including arrival, dismissal, lunch, professional development sessions and after school activities).   Assist with event planning and supply purchasing.  Maintain gear inventory and manage supply room.   
• Assist with long-term operations.  Manage school and events calendar.  Manage file organization.  Assist in process development and documentation.  Assist in maintenance and management of student and staff data information systems.  Assist with vendor management and bookkeeping. 

Registrar and PEIMS Management 

• Manage the student enrollment process and all TREX requests.
• Coordinate the collection and submission of data required for PEIMS submissions according to PEIMS Data Standards.
• Work cooperatively with our operations team, teachers, and back office to collect, organize, and format data required for submission of district PEIMS data in a timely manner.
• Distribute edits and reports to appropriate staff for analysis, verification, and correction
• Oversee attendance procedures, track student lateness, and 

Parent/Scholar/Team Member Partnership

• Assist with student recruitment efforts and create advertising and marketing materials for event promotion and brand awareness. Manage social media presence on Facebook and Instagram.  Directly engage with potential students and families during organized canvassing events.  Serve as an ambassador of Bloom Academy to all students, parents, families and community members.  
• Manage all incoming and outgoing communication with families.  Support family communication with school leadership, teachers, and other team members. Manage the email system and telephone system (direct calls, take messages, respond to voicemails).  Support external communications to families and the public. 

• Manage supply room and manage gear inventory.  Build relationships and create long-term partnerships with local businesses, non-profits, day-care centers, housing communities and other community pillars. Serve as a role model to students.  Provide support to all staff in a team-first, mission-oriented environment focused on student achievement.  

Required Qualifications

• Associates degree required; Bachelor's degree preferred. 
• Deep alignment with the school's mission and core values.
• A staunch belief that all students regardless of race or socio-economic status can achieve at high levels and be positive contributors to their communities.
• A successful background check in compliance with state law.
• Strong written and verbal communication skills.
• Excellent communication and interpersonal skills and the ability to establish and maintain effective and collaborative working relationships with all school stakeholders.
• Proficiency in Microsoft Office programs and social media platforms (Instagram & Facebook).

Anticipated start date is June 2024. *This position is a summer school position with the potential of being full-time for the 24-25 school year.

Preferred Key Competencies, Mindsets and Abilities    

• A growth mindset and high emotional intelligence. 
• A social justice-oriented philosophy as it relates to the achievement gap and educational advancement of disenfranchised communities.
• Can-do, team first, “glass half full” attitude.  Innovative, thoughtful, question-asking intellect.  Always looking for ways to do things better, faster, in a more user-friendly fashion.  Eager to contribute to an intellectual environment in which the best idea always wins.  
• Office management experience at a charter school.
• Strong organizational and time management skills.
• Spanish proficiency a bonus.

Disclaimer: This job description provides the general nature and level of work to be performed by individuals hired for this position. This is not intended to be an exhaustive list of all responsibilities and duties required. Bloom Academy Charter School reserves the right to change any or all content of this job description based on the school's needs. If applicable, the incumbent will be notified of any changes before they take effect. 

Bloom as you are.

Bloom Academy is an equal opportunity employer. We celebrate diversity and strive to create an inclusive environment for all adults and children who enter our doors.