Office Manager - Extra Hands Services, Inc.

Job Summary:

The Office Manager at The Cleaning Companies will oversee and direct all office administration activities, including Accounting and Human Resource functions. This role is pivotal in ensuring operational efficiency and maintaining compliance with company policies and regulatory requirements.

Reporting Relationships:

• Reports to: CEO
• Subordinates: Administrative Assistant and other functional positions as may be assigned.

Basic Functions:

• Direct the routine accounting functions such as payroll, documentation, and monthly financial reporting.
• Ensure the performance of daily office administration tasks efficiently.

Requirements:

1. Education:

• Required: High School Diploma with business classes.
• Preferred: Associate's degree in accounting.

Experience:

• At least one year's experience in a company with annual revenues of $1 million or larger.
• Experience in processing customer orders and vendor purchase orders is essential.
• Proficiency in maintaining accurate accounting records and adherence to state and federal regulations.

Skills:

• Strong capabilities in Microsoft Office Suite Products including Word, Excel, Outlook, PowerPoint, and Planner.
• Ability to maintain open lines of communication within the office and with external parties.
• Profound knowledge of accounting principles and report preparation.

Physical and Mental Requirements:

• Engage in business math and data entry onto various platforms.
• Lift heavy boxes up to thirty plus pounds and manage physical activities like walking, reaching, and bending within office and store areas.
• Fluent in English with good logic reasoning ability to resolve financial discrepancies.

Essential Functions and Duties:

• Perform bookkeeping tasks such as monitoring cash receipts or disbursements, accounts payable, and receivable.
• Maintain and ensure the accuracy and safety of all company records.
• Prepare customer invoices and manage the timely execution of all accounting processes.
• Develop and maintain orderly office environments and manage records disposal confidentially.
• Prepare and oversee budget reports and financial analyses for the CEO.
• Support the CEO in the recruitment and management of staff including conducting interviews, authorizing background checks, and maintaining personnel files.

Authority:

• Full operational authority within the scope of office administration and accounting.
• Authority to hire, dismiss, and modify roles of direct subordinates with CEO's concurrence.

Performance Criteria:

• Timely and accurate delivery of financial reports and statements.
• Maintenance of effective control measures for financial integrity and asset safeguarding.
• Efficient management of office and administrative functions ensuring professional execution of duties.