Office Manager & Executive Support - Abilene Machine, LLC

Job Brief:

Abilene Machine has the parts that keep America's farmers going strong. We sell used, new, and remanufactured parts for tractors, combines, loaders, and nearly anything else you'd find on a farm or ranch.As our teams rapidly expand, we have identified the need for a motivated, professional, detail-oriented administrator to join our dynamic operations team. Based at our  location, you will enjoy a varied, people-facing role covering a range of administrative duties and executive support.Collaboration across teams and functions will be central to the role.

Responsibilities:

Executive support to the team:

• Flawless, high-level support to executive & senior management.


• Comprehensive, complex calendar management including conference, travel & event planning


• Start-to-finish travel support with expense reporting


• Transatlantic collaboration with a cross-site operations team


• Professional communication with external key stakeholders


• Routing and filing of confidential documents


• Proofing opportunities for science teams – PowerPoint editing, etc.

Operational support:

• Work closely with and report to Senior Manager, Business Operations to facilitate office support


• Primary point of contact for on-site staff and all enquiries including site access, sign in procedures, covid protocols, conference & desk reservations, calls, mail, shipping, printing, supply management, fob programming, etc.


• Critical support and cover to the operations team as required and during times of absence


• Collaborate with key support functions (Finance, IT, Legal, HR, Environmental Health & Safety)


• Cater meetings & staff lunches


• Manage kitchen orders and replenishments


• Assist with company social events and celebrations as well as large meetings


• Facilitate interstitial support that makes Bicycle a great place to work

Skills Required:

• Prior Executive Assistant and Office Management experience


• Experience using Microsoft Office software including Word, Excel, PowerPoint, Outlook


• Extraordinary attention to detail


• Proactive troubleshooter, committed to constant improvement. Ability to stay calm under pressure, improvise as needed.


• Good people skills and ability to communicate with internal and external resources through multiple media – written and oral


• Able to handle and prioritize a high volume of assignments while maintaining attention to detail, commitment to follow-through, and providing appropriate updates to stakeholders as needed


• Demonstrated ability to work in teams or independently as needed and as relevant to complete work assignments and various tasks


• Ability to excel in a fast-paced, growth environment

Additional Information

• Flexible, dynamic working environment


• Competitive reward including annual company bonus


• Medical, dental, and vision insurance for eligible employees and their families with 100% of the premiums covered by the Company


• Health and Dependent Care Flexible Spending Accounts


• 401(k) plan with a 4% Company match and immediate vesting


• Eligibility to accrue up to 23 paid time off days per full year worked, plus the option to buy up to 5 additional days


• Employee assistance program


• Employee recognition schemes