Office Manager / Executive Assistant (NYC Based Office) - Vesta Healthcare

Nice to meet you, we're Vesta Healthcare.
Vesta Healthcare is a specialized medical group focused today on aging adults with long-term home care needs. We help these individuals live happier, healthier lives by partnering with their aides and caregivers, as a key part of the care team. We use a combination of virtual care, home-based and mobile technologies, data integrations and partnerships with home care agencies to make the home an integrated setting of care with patients, and their Caregivers at the center. 

Vesta is the Roman name for the goddess of home, hearth and family. She is the caregiver. Often unseen yet greatly revered, she puts others' needs ahead of her own, keeping the hearth warm so the home and family can function.

We see Caregivers and recognize the power and potential they embody. More than just assistance, Caregivers are eyes, ears and hands in the home. Caregivers play the role of Doctor, Nurse, Pharmacist, EMT and more, but without support or guidance. That is where Vesta Healthcare comes in. Our program provides Caregivers with a personalized clinical team in their pocket. Our team links Caregivers to the people they care for and the other providers involved in their care. It's an insurance covered benefit, so it's available to most adults with Caregivers free of charge to them.

We're looking to add to our team of experts who care deeply about our mission.  
Our team is passionate, driven, collaborative, intellectually curious, and excited about the opportunity to transform our  healthcare system. We're inspired by caregivers and seek to create a platform that recognizes, utilizes and supports the vital role they play.  We strive to  continuously learn, explore, experiment and achieve results. We are here to improve the quality of life for caregivers and care recipients, allowing them to focus on the important things (like going to the mall with their grandkids)

The ideal teammate would be…
Someone who can provide executive assistant support to our Executive Leadership team and oversee the operations of our onsite office on 30th Street Between 6th and 7th Avenue in New York City (a few blocks away from Penn Station and the PATH Train!).  This person would be required to be in the office up to 5 days a week with a minimum of 3 days required.  They are the "go to" person for anything that might arise relating to internal and external visitors and building-related issues.

The ideal teammate will:

• Own the goal of making the office a great place to visit, work, and spend time; build Vesta community
• Oversee day-to-day office operations of our New York City-based office near Penn Station and the PATH Train (30th Street Between 6th and 7th Avenue), ensuring a clean, professional, and welcoming environment.
• Manage snacks, food, drinks, plants, office supplies, equipment, and vendor relationships to maintain a fully operational workplace
• Plan and coordinate on-site events, meetings, and team activities
• Serve as the primary point of contact for building management and other external partners, and partner with them to address any issues that arise with the physical office space
• Facilitate onboarding of new hires by setting up desks, equipment, and welcome materials
• Implement and refine office policies, ensuring compliance with company guidelines and best practices.
• Own the sending and receiving of physical mail
• Generally keep the office tidy (cleaning staff comes nightly as well)
• Serve as office reception, to meet and greet internal and external visitors 
• Serve as onsite IT resource handling issues with printers, conference room technology and coordinating with offsite IT when needed
• Provide administrative support for members of the Leadership Team, including but not limited to scheduling, travel coordination, and expense reporting as needed
• Coordinate logistics and plan on/offsite events
• Support cross-functional projects and initiatives as assigned by the executive team
• Identify and implement process improvements to enhance office operations and executive workflows

We're looking for someone who has:

• The ability to be in the office up to 5 days a week with a minimum of 3 days required (required)
• 2+ years of office management experience (required)
• 4+ years of experience as an administrative or executive assistant managing C-Suite level executives (required)
• Proficiency in Google Workspace software (preferred)
• Proficiency in Slack, Zoom, and other collaboration tools
• A friendly demeanor and is willing to help others 
• Comfortable in a dynamic and always evolving start-up environment
• Healthcare or related experience is a plus

In addition to amazing teammates, we also offer:

• Health, dental, and vision insurance with a choice of many different plans/costs partially subsidized by us
• Paid vacation
• Paid Sick/personal days
• ~12 paid holidays
• One time reimbursement to set up your home office
• Monthly reimbursement for internet or other home office expenses
• Monthly gym reimbursement to be used for gyms membership and classes
• Basic Life & AD&D, Short-term and Long-term Disability Benefits paid fully by us
• Accident insurance, hospital insurance, and critical insurance
• Pre-tax Flex Spending/Dependent Care/Transit accounts
• 401k with up to 4% match

We look forward to speaking with you!

Pay range is $70,000-$80,000 based on experience. (The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level).

Vesta Healthcare is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. Vesta Healthcare is an Equal Opportunity/Affirmative Action Employer. Candidates are selected without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation, in accordance with federal and state law. 

At Vesta Healthcare, we are constantly searching for the most dynamic and best talent to join our team with a mission of empowering caregivers in the home!  If you are ever contacted by e-mail from any domain other than https://vestahealthcare.com, please do not respond, as there is a likelihood it could be a scam as it is not a legitimate Vesta Healthcare email. You might see things from a similar domain address, but with a slight misspelling, for example. We have no responsibility for any communication that does not come from the https://vestahealthcare.com domain, and we strongly advise that you not provide information or respond if not from the legitimate Vesta Healthcare domain. If you have any concerns that outreach might not be legitimate, please reach out to hr@vestahealthcare.com for confirmation.