Office Manager / Executive Assistant - SPOTIO

About Us

SPOTIO is a privately held SaaS company based in Dallas, Texas and leading field sales engagement platform. Thousands of sales professionals worldwide rely on SPOTIO to help them increase activity, grow their pipeline, and crush sales goals. We are ranked  #1 on G2 reviews and we've been named one of Dallas-Fort Worth's Best Places to Work by the Dallas Business Journal in 2022 and four times overall.

Position Details

The Office Manager/Executive Assistant is an essential role at SPOTIO with the overall purpose of managing the day-to-day operations of the office and providing effective support to team members and executive leadership (CEO and CRO). Their exceptional organizational abilities, incredible attention to detail, and ability to handle a wide range of tasks efficiently and confidentially alleviates administrative burdens by providing strategic support. They contribute to the executives' productivity, effectiveness, and success in leading the organization to reach revenue targets and making SPOTIO a best place to work.

Responsibilities

• Manages the CEO and CRO’s calendars, travel, expense reports, schedules meetings, appointments, and events. Proactively identifies scheduling conflicts and resolves them to ensure optimal use of their time. 
• Proactively and creatively drives special projects to build and strengthen a Winning Culture Winning Team and have fun while doing it!
• Manages email correspondence, drafts responses, and ensures timely follow-up on action items.
• Maintains accurate contact lists and databases, including key contacts and stakeholders.
• Provides high-level administrative support, including drafting correspondence, internal communications, supporting the preparation of presentations, and maintaining files and records.
• Coordinates logistics for board meetings, events, and domestic/international travel arrangements.
• Manage the operations of the office, managing building access, keeping the kitchen stocked, gathering mail, watering the plants, and resolving any issues or concerns promptly to maintain a productive workspace for all team members.
• Assists with special projects and initiatives as assigned by the executives, leadership team, People Ops, coordinates cross-functional teams and tracks progress.
• Conducts research, gathers information, and prepares materials for meetings, presentations, and reports.

Requirements

5+ years of relevant experience an Executive Assistant to a CEO and Chief Revenue Officer

Excellent organizational and time management skills.

Ability to multitask and prioritize tasks effectively.

Strong communication and interpersonal abilities.

Proficiency in G-Suite, Slack, Zoom.

Attention to detail and problem-solving skills.

Preferred

Bachelor's degree

Ability to work independently with minimal supervision.

Experience managing calendars, scheduling meetings, and making travel arrangements.

Knowledge of office management systems and procedures.

Experience coordinating events, meetings, and special projects.

Benefits

SPOTIO Benefits: Start Day 1

Medical Insurance - SPOTIO pays 100% on the base plan

Dental and Vision Insurance - SPOTIO pays 75% on the base plan

401K with 3% company match

$750 Learning and Development Stipend per year

8 paid holidays + 3 weeks of PTO

Voluntary benefits (pet insurance, legal, accident)

24/7 EAP - Free Professional Counseling Services

SPOTIO Work Environment:

This position is hybrid. Expected to work onsite from Monday - Thursday and choice to work from home on Friday.

SPOTIO Values:

Solve For the Customer: Know their goals, business, and how we help customers achieve a 10x ROI.

Play to Win: We lead the way to victory through ownership, urgency, and competitive mindset.

Make it Great: Be the best version of yourself for your family, team, customer and company.

We Know Where We Stand: Open, honest, and timely feedback with clear visibility to the metrics that matter.

Relationships Matter: Collaborate with team members, customers, and partners to accelerate success.

SPOTIO is firmly committed to the principle of equal employment opportunity. SPOTIO offers employment opportunities without regard to race, color, sex, age, religion, national origin, disability, U.S. military and or other prohibited bases of discrimination, both state and local. All aspects of the employment relationship (including recruiting, hiring, training, working conditions, compensation, promotion, discipline, and termination) are subject to this policy. Candidates must pass a pre-employment background check and drug screen.

**We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas**