Office Manager/ Executive Admin - New York - Bully Pulpit International

Location | New York; Onsite 5 Days/Week - 102 Madison Ave 12th Floor, New York , NY 10016

Bully Pulpit Interactive is an outcomes agency made up of strategists, data scientists, and artists. We come from politics, brands, and government and we communicate without barriers and measure what matters. BPI specializes in public affairs, corporate reputation and social impact. A growing firm, we sit on both coasts and between and connecting Silicon Valley technology, Madison Avenue creative, Washington policy and real people.

The Impact You Will Make

Reporting to our Senior Operations Manager, the Office Manager will manage the day-to-day office operations, including front-desk attendance, general facilities management and provide administrative team support to the members of the operations and executive team. You are a master of organization and have a demonstrated ability of managing complex calendars, coordinating domestic travel, processing expense reports and acting as a general liaison between team members and leadership.

You thrive in a fast paced environment where visitors are frequent and customer service is premier.  You bring a positive attitude to everything you do from ensuring the office is stocked and clean, welcoming guests and taking care of general office administration. The ideal candidate is well organized, has excellent communication skills, is detail oriented, and thrives at juggling a variety of tasks in a fast-paced environment.

What the Day-to-Day Looks Like

• Office Operations Manage all general office administration. Tasks include but not limited to ordering and stocking snack and office supplies, keeping public office areas clean and refreshed, welcoming guests, managing deliveries and monitoring any office maintenance. You’ll act as the main point of contact for office maintenance, parking, catering and high level visitors. Support will also be inclusive of event coordination and management for clients & friends of the firm on occasion.
• Executive Administration  Provide administrative assistance to executives on our Leadership team that includes, but is not limited to managing complex schedules, booking travel and supporting our finance team through expense reporting and mail management.
• BPI Culture Be a champion of BPI culture and collaborate with and engage with Operations leadership and BPI Culture Captains in assisting with planned activities and events.

Requirements

• More than 2+ years of relevant experience as an office administrator or office manager in a corporate environment.
• 2+ years experienced with Executive-level calendar management in Outlook.
• Excellent verbal and written communication skills.
• Strong reliability and follow up.
• Proficiency in Microsoft Office (Outlook, Word, Powerpoint, Outlook calendar) and finds fulfillment in learning new software programs.
• Proven ability to prioritize and handle multiple assignments
• Thrives working in a collaborative and fast paced environment
• Customer services champion; you set the bar high for all here
• Ability to work well with all levels of clients and team members
• Polished, professional and positive demeanor.
• Able to work onsite M-F.

Benefits

BPI offers a wide range of benefits to U.S.-based employees, including 100% company paid medical, dental, and vision insurance, 401(k) program with employer match up to 4%, generous time off for vacation, sick time, and 12 weeks of paid leave for new parents. BPI’s benefits prioritize employee wellness and progressive support to our diverse workforce.

• 100% company-paid healthcare, vision & dental for employees
• Matching 401k contributions up to 4%
• Generous vacation package
• Unlimited sick leave
• Generous holiday schedule
• 12 weeks of paid leave for new parents
• $50 monthly phone reimbursement
• Pre-tax commuter benefits

BPI offers a comprehensive offers base salary between $50,000- $75,000 with an annual discretionary bonus and generous benefits. The estimated starting base salary will be based on experience level.

Bully Pulpit Interactive provides equal employment opportunities to all qualified applicants for employment regardless of gender identity, race, color, religion, ancestry, national origin, age, disability, marital status, family responsibilities, sexual orientation, veteran status, citizenship status, matriculation, personal appearance, genetic information or other protected group status.

Let’s keep in touch. Follow us on LinkedIn and Twitter at @bpimedia.com