Office Manager - Construction Office - The Contractor Consultants

Lead the Way as an Office Manager with The Contractor Consultants!

Position Title: Office Manager - Construction Office
Company Name: The Contractor Consultants
Pay Range: $45,000 - $55,000+ annually, depending on experience 

Location: Carlsbad, CA

Job Overview

The Contractors Consultant is seeking a detail-oriented and proactive Office Manager to oversee daily operations at our front office. This pivotal role requires a hands-on individual who excels in managing administrative tasks, client communication, and team coordination in the fast-paced reconstruction and remodeling industry. You will serve as the face of the office, ensuring smooth day-to-day operations while supporting our growing team.

• Office Operations: Oversee daily administrative tasks, including answering phones, managing emails, and handling client communications.
• Front Office Management: Serve as the face of the office, greeting visitors and providing a welcoming and professional environment.
• Financial Management: Process payroll, accounts payable (AP), and accounts receivable (AR) using QuickBooks.
• Scheduling & Updates: Coordinate project schedules, take estimating intake information, and provide updates to teams and clients as needed.
• Software Utilization: Use BuilderTrend software or similar construction software to track projects, organize documents, and manage workflows.
• Communication: Act as a central point of contact between clients, vendors, contractors, and project teams.
• Inventory & Supplies: Monitor and order office supplies and equipment as needed.
• Compliance: Ensure all office activities adhere to company policies and procedures.
• Team Support: Assist with onboarding new employees and training staff on administrative systems.

• Proven experience in office management or a related role, preferably within the construction or remodeling industry.
• Proficiency in QuickBooks and BuilderTrend software (or similar construction software).
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent verbal and written communication skills, with a customer-focused mindset.
• Bilingual (English/Spanish) is a plus.
• Familiarity with payroll, AP/AR processes, and general office administration.
• Ability to work independently and as part of a team.

• Compensation Perks
  • 401(k) Retirement Savings Program (with employer matching)
  • Profit Sharing
  • Weekly Pay Cycle
• Health and Wellness Perks
  • Medical Insurance
  • Safety Equipment Provided (helmets, gloves, etc.)
• Work-Life Balance Perks
  • Paid Time Off (Holidays, Vacation, Sick Days)
• Career Development Perks
  • Mentor Training
• Unique and Additional Perks
  • Holiday events, team building workshops
    

• Full-time, Monday through Friday, 8:30 AM - 4:30 PM, with occasional flexibility based on project needs.

• Main Office in Carlsbad