Office Manager - Provision People

Summary:

Our award-winning client is seeking an Office Manager to join their team! Our client is a leading investment advisory firm, seeks a highly organized and professional Office Manager to oversee the daily operations of our Cleveland office. This key role will be instrumental in maintaining a seamless and efficient work environment while supporting the firm's growth and success.

The ideal candidate will possess exceptional organizational and communication skills, a proactive and client-centric approach, and the ability to thrive in a fast-paced environment.

Responsibilities:

• Office Administration:

• Manage office supplies, equipment, and facilities, including vendor relations and maintenance.

• Oversee office cleanliness, safety, and ergonomics.

• Coordinate with the landlord on building-related issues.

• Executive Support:

• Manage CEO's calendar, schedule appointments, and coordinate travel arrangements (flights, hotels, ground transportation).

• Act as the primary point of contact for internal and external inquiries.

• Staff Support:

• Coordinate staff schedules, meetings, and conference rooms.

• Manage on-site and virtual filing systems, document storage, and office supplies.

• Assist with onboarding and training new hires and interns.

• Client Relations:

• Greet and welcome clients and guests.

• Assist with the planning and execution of client events and in-house functions.

• Uphold a professional and welcoming office environment.

• Project Management:

• Assist with special projects as assigned by the CEO.

• Identify and implement process improvements to enhance office efficiency.

Required Qualifications:

• Bachelor's degree in Business Administration, or a related field, preferred.

• Minimum 3-7 years of experience as an Office Manager or in a similar administrative role.

• Proven experience in a professional office setting, ideally within the financial services industry.

• Exceptional organizational, time management, and multitasking skills.

• Excellent written and verbal communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Strong attention to detail and accuracy.

• Ability to work independently and as part of a team.

• Positive and proactive attitude with a strong client-centric focus.