Office Manager - Inova Staffing

Our client located in Cleveland is looking for an Office Manager! This is a direct hire on site position. Hours are M-F 8am-4pm.Responsibilities:Human Resources Functions:

• Recruitment: Collaborate with recruiters, review resumes, and coordinate interviews.
• Onboarding and Offboarding: Smoothly onboard new hires and manage offboarding processes.
• Personnel Records: Maintain accurate records, including contracts, evaluations, and attendance.
• Performance Reviews: Assist in conducting performance reviews.

Technology Management:

• IT Coordination: Work closely with our external IT department to troubleshoot technical issues.
• Inventory Management: Keep track of office equipment, software licenses, and technology assets.
• Certification Renewals and Registrations: Monitor and renew relevant certifications

Administrative Duties:

• Office Supplies: Ensure office supplies are stocked.
• Clerical Support: Assist the President and staff with administrative tasks.
• Company Communications: Create newsletters, announcements, and manage shared calendars and Teams meetings.

Employee Engagement:

• Celebrations and Events: Organize celebrations, team-building activities, and acknowledge special occasions.
• Facility Maintenance: Coordinate with vendors for office and shop repairs.
• Holiday Planning: Deck the halls and plan festive events.

Process Improvement:

• Identify Inefficiencies: Regularly assess office processes to identify areas for improvement.
• Streamline Workflows: Collaborate with team members to enhance efficiency.
• Implement Best Practices: Research and implement best practices to optimize office operations.
• Feedback Collection: Gather feedback from employees and propose process enhancements

Data Collection and Reporting:

• Collect Relevant Data: Gather data related to office operations, employee performance, and other relevant metrics.
• Create Reports: Generate regular reports summarizing key data points for management review.

Meeting Management:

• Agendas: Prepare meeting agendas, ensuring that topics are well-organized and relevant.
• Meeting Notes: Take detailed meeting notes during discussions and distribute them afterward.

Compliance and Safety:

• Safety Compliance: Ensure adherence to safety regulations.
• Record Keeping: Maintain safety training records and emergency procedures.

Qualifications:

• Five years or more of administrative management experience.
• Proficiency in Microsoft 365, especially Excel.
• Bachelor’s degree in business administration, communications, or related field preferred
• Additional certification as an Administrative Officer or Secretary preferred
• Experience managing offices in transition preferred

Necessary Skills:

• Organizational and Time-Management Skills
• Analytical Abilities
• Exceptional Attention to Detail

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