Office Manager - Energy Solutions

Charlotte, NC 28226

About the Job

Summary: Responsible for managing the day to day financial and human resources functions of a project including, but not limited to, billing, assisting with collections, payroll, management of employee human resources records. Provide assistance to employees, customers, other organizational units and external contacts. This role includes activities of accounting, payroll, and HR principles and procedures.

Essential Functions:

Provide assistance for employees and managers involved in project support activities.
Oversee billing, payroll, and human resources functions on site.
Interface with company and customer management to ensure that project support functions operate within company standard practice and procedures and contract provisions.
Process site payroll in accordance with company deadlines.
Provide assistance in relations to any payroll questions from respective field employees.
Manage timekeeping and payroll functions of the project and ensure that these functions are performed within company policy.
Create and manage all customer invoices with related support, and assist with collections.
Assist with procurement activities, as needed.
Maintain communication with the corporate accounting, payroll, and human resources and customers corresponding groups.
Provide the required human resources function for site employees in accordance with corporate human resources policy and procedure.
Maintain all required internal controls related to the functions listed above.
Ability to physically climb stairs, balance on scaffolding, access small, confined spaces and

Technical Skills:

Must be familiar with general administrative, payroll, human resources and accounting concepts and be able to apply standards and practices and procedures to routine tasks; must be proficient in the use of office software programs including company payroll and accounting systems as well as customer systems.
Strong analytical ability and written and verbal communication.
Proficient knowledge of MS Excel, MS Word, MS Outlook and database applications.

Behavioral Skills:

Demonstrate a motivation to provide fast, accurate and complete customer service at all times to all employees and management.

Ability to maintain confidentiality and handle sensitive material.
Ability to apply organizational skills when given a project; ability to handle multiple projects simultaneously to meet deadlines.
Must be able to motivate and manage individuals to accomplish departmental goals.
Use resources effectively to generate solutions; take initiative when resolving problems.

Physical Requirements:

Ability to physically climb stairs, balance on scaffolding, access small, confined spaces and work in excessive heat and/or cold environments due to site visits.
Ability to sit for prolonged periods of time.
Ability to type on a keyboard.
Ability to converse over a telephone.
Ability to work in office and perform in corporate environment.
Ability to lift 25 pounds.

Education: Bachelors degree in Accounting, Finance or Business Management required; equivalent experience considered at the discretion of management
Experience: Five to seven years prior experience required; equivalent experience considered at the discretion of management.

Special Requirements:

Must be willing and able to travel to customer sites within NC, SC, and VA for extended periods of time.
Must meet and abide by all customer requirements, including policy and access requirements.
May require ability to be badged at customer sites, including, but not limited to, U.S. commercial nuclear and non-nuclear power plants.

EnergySolutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Apply Online at: jobs.energysolutions.com

Source : Energy Solutions