Office Manager - Potted Up Inc
Boston, MA
About the Job
POTTED UP is a boutique landscape firm offering landscape design,
installation and maintenance services in the city of Boston, MA. Founded
in 2007, our award-winning work is customized, inspired and crafted from
an array of styles to achieve our client?s landscape goals. We are a
fast-growing company and we are excited to offer fun, pro-active
professionals an opportunity to build a career at Potted UP. Bookkeeper
/ Manager The Office Manager is a full-time, in-office position
supporting staff in day-to-day operations, as well as maintaining strong
financial systems and reporting structures for the business. The Office
Manager is a confidential employee who is an active participate in the
management team regularly involved in discussion with management about
budgets and employees. Responsibilities - Maintain day-to-day financial
operations with functional responsibility for accounts payable, account
receivables and payroll - Prepares financial reports, reconciles bank
statements, credit card statements and bookkeeping ledgers - Process
financial transactions and pay invoices in a timely manner - Daily
posting of financial transactions in QuickBooks, - Invoice clients on a
30 day cycle; prepare client invoices and invoices clients by the 3rd of
each month - Monitor contract deliverables to ensure Potted Up is
providing services within client approved budget - Prepare financial
documents for monthly, quarterly and annual taxes - Assist in generating
sales by preparing proposal templates - Work with Director of Operations
to prepare weekly gardening maintenance delivery appointments - Manage
benefits administration - Answers telephone, respond to general emails -
Maintains senior leadership calendars and assist with emails - Maintains
office files ? electronic and hardcopy - Ordering supplies - Post job
notices, coordinate interview process and oversee on-boarding of new
employees - Coordinate social media: Instagram, Facebook, Indeed
Experienced required for this position: - Bachelor Degree or Business
Administration Diploma preferred - 2-3 years prior bookkeeping
experience - Proficiency in QuickBooks - online - Strong knowledge of
the following Software/Technology: o Copper (gmail integrated CRM) o
Microsoft Office Suite (Excel, Word, Power-point) o Web usage, updates o
Social media - Facebook, Instagram, etc. o Google calendar, Gmail,
Dropbox - Customer service and relation skills - Ability to multi-task
and good time management skills - Excellent verbal and written
communications Benefits: We offer a highly professional, cooperative
work environment by promoting a strong sense of teamwork, excellent
client relations and a friendly, respectful work environment. Benefits
include: - Paid Vacation Time & Holidays - Paid Sick Time - Retirement
program with company match (401K) - Annual Bonus Program - Educational
and Licensing reimbursement
installation and maintenance services in the city of Boston, MA. Founded
in 2007, our award-winning work is customized, inspired and crafted from
an array of styles to achieve our client?s landscape goals. We are a
fast-growing company and we are excited to offer fun, pro-active
professionals an opportunity to build a career at Potted UP. Bookkeeper
/ Manager The Office Manager is a full-time, in-office position
supporting staff in day-to-day operations, as well as maintaining strong
financial systems and reporting structures for the business. The Office
Manager is a confidential employee who is an active participate in the
management team regularly involved in discussion with management about
budgets and employees. Responsibilities - Maintain day-to-day financial
operations with functional responsibility for accounts payable, account
receivables and payroll - Prepares financial reports, reconciles bank
statements, credit card statements and bookkeeping ledgers - Process
financial transactions and pay invoices in a timely manner - Daily
posting of financial transactions in QuickBooks, - Invoice clients on a
30 day cycle; prepare client invoices and invoices clients by the 3rd of
each month - Monitor contract deliverables to ensure Potted Up is
providing services within client approved budget - Prepare financial
documents for monthly, quarterly and annual taxes - Assist in generating
sales by preparing proposal templates - Work with Director of Operations
to prepare weekly gardening maintenance delivery appointments - Manage
benefits administration - Answers telephone, respond to general emails -
Maintains senior leadership calendars and assist with emails - Maintains
office files ? electronic and hardcopy - Ordering supplies - Post job
notices, coordinate interview process and oversee on-boarding of new
employees - Coordinate social media: Instagram, Facebook, Indeed
Experienced required for this position: - Bachelor Degree or Business
Administration Diploma preferred - 2-3 years prior bookkeeping
experience - Proficiency in QuickBooks - online - Strong knowledge of
the following Software/Technology: o Copper (gmail integrated CRM) o
Microsoft Office Suite (Excel, Word, Power-point) o Web usage, updates o
Social media - Facebook, Instagram, etc. o Google calendar, Gmail,
Dropbox - Customer service and relation skills - Ability to multi-task
and good time management skills - Excellent verbal and written
communications Benefits: We offer a highly professional, cooperative
work environment by promoting a strong sense of teamwork, excellent
client relations and a friendly, respectful work environment. Benefits
include: - Paid Vacation Time & Holidays - Paid Sick Time - Retirement
program with company match (401K) - Annual Bonus Program - Educational
and Licensing reimbursement
Source : Potted Up Inc