Office Manager/Bookkeeper - Ambassador Group

About the Role:
As the Bookkeeper & Office Manager, you will oversee financial and administrative operations to ensure efficient workflows and provide support to others. This role combines bookkeeping expertise with office management responsibilities. You will work closely with the team, ensuring accuracy, consistency, and organization in all areas.

Daily Life:
Your day-to-day will involve managing financial systems, including QuickBooks and project-specific accounting software, maintaining vendor and client relationships, and overseeing essential office functions. From processing invoices to managing office supplies and coordinating team activities, you’ll play a vital role in fostering a productive and positive work environment.

Key Responsibilities:

• Accounting Competence:

• Manage QuickBooks with accuracy.

• Handle construction accounting tasks, including processing draws, invoices, payments, and 1099s.

• Maintain Certificates of Insurance (COIs) and track warranty and overhead invoices.

• Utilize BuildTools or similar project management systems effectively.

• Organizational & Managerial Skills:

• Oversee office systems, phone plans, supplies, and facility needs.

• Handle daily office tasks, including but not limited to managing the dishwasher, plants, and team lunches.

• Develop and execute onboarding processes for new team members.

• Customer Service & Vendor Relations:

• Communicate professionally with vendors, subcontractors, and clients.

• Maintain and update COIs and vendor/trade information promptly.

Ideal Candidate:

• Proven experience in bookkeeping and office management, preferably in construction or related industries.

• Proficiency in QuickBooks, Microsoft Excel, Word, and Adobe Reader.

• Familiarity with BuildTools or similar project management software.

• Exceptional organizational skills and attention to detail.

• Strong communication skills, both written and verbal.

• A self-starter who thrives in a fast-paced, collaborative environment.

Benefits:

• Salary: $60,000–$70,000

• Generous PTO policy.

• Medical insurance with 80% coverage for employee-only plans.

• 401(k) plan with a 3% company match.

About the Company:
This organization is a leader in custom home building, recognized for delivering high-quality residential projects with a commitment to innovation, craftsmanship, and operational excellence. With a focus on detail and consistency, the company is known for fostering long-term relationships and building homes that stand the test of time.

Culture Insights:
The company values ethics, positivity, attention to detail, humility, initiative, and a drive for completion. Collaboration is at the heart of their success, offering a workplace where team members feel supported, motivated, and empowered to contribute meaningfully.

How This Benefits You:
Join a supportive and innovative team where your contributions are valued. This role provides opportunities to expand your skills, work on exciting projects, and thrive in a team-focused environment.

Apply now!

For more details, contact:
Recruiter: Jake Bull
Phone: (415) 398-5253
Email: Jake@ambassadorgroup.com