Office Manager/Bookkeeper - Hetherington Group

Job Title: Office Manager/Bookkeeper – Operations 

Contract: N/A  

Experience Level: Manager 

Location: Wanaque, New Jersey - position in full-time in office, not remote

The Office Manager/Bookkeeper manages our office operations and maintains financial records, including purchases, sales, receipts, and payments. The role involves working closely with the executives, directors, and our accounting team creating efficiency leading to business growth. This position is ideal for a multitasker who thrives in a dynamic, fast-paced environment guided by the company mission and our core values. 

 Duties and Responsibilities:  

• Oversee general office operations and maintain office supplies. 
• Organize office policies and procedures and implement those appropriately. 
• Handle customer inquiries and complaints and provide general administrative support. 
• Record all financial transactions in the company’s books daily, including incoming and outgoing transactions, manage the general ledger, and reconcile bank and credit card statements. 
• Manage all accounts payable and receivable aspects, including invoicing, processing payments to vendors, and following up on overdue accounts to ensure timely receipts. 
• Prepare and analyze detailed monthly financial reports, providing insights into the company’s financial status. Identify trends, forecast future financial needs, and support budgeting and financial planning efforts. 
• Monitor and manage cash flow and other financial instruments. Optimize spending and investment based on the company’s financial status to maintain operational liquidity and financial health. 

Requirements:  

• Experience in Accounting, Finance, or related field with additional office management responsibilities. 
• Proven bookkeeping and office management experience. 
• Solid understanding of basic accounting principles, fair credit practices, and collection regulations. 
• Proven ability to calculate, post, and manage accounting figures and financial records. 
• High proficiency in managing administrative tasks. 
• Data entry skills with a knack for numbers. 
• Proficiency in English, MS Office, QuickBooks Online, and QuickBooks Time. 
• A high degree of accuracy and attention to detail. 
• Excellent organizational and leadership abilities.