Hernanz Painting Co.

Office Manager

Hernanz Painting Co. has been a trusted provider of high-quality painting services for over 30 years. We specialize in both exterior and interior painting projects, serving a wide range of residential and commercial clients. Our commitment to excellence and customer satisfaction has established us as a leading name in the industry.

We are looking for a proactive and detail-oriented Office Manager/Bookkeeper to handle the day-to-day administrative and financial tasks of our office. The ideal candidate will be highly organized, efficient, and capable of managing multiple responsibilities in a fast-paced environment.

Responsibilities:

• Answering and directing phone calls and emails.
• Managing office supplies and inventory.
• Coordinating schedules and appointments for the team.
• Preparing and processing invoices, purchase orders, and other financial documents.
• Maintaining and updating company records and databases.
• Assisting with project coordination and tracking.
• Handling customer inquiries and providing excellent customer service.
• Supporting the management team with various administrative tasks.
• Organizing and maintaining office filing systems.
• Assist in processing invoices and payroll.
• Light Bookkeeping responsibilities
• Coordinate communication between office and field staff.
• Support other administrative tasks related to marketing, document processing, and data entry. 

Skills and Qualifications:

• Proven experience as an office manager, office assistant, or relevant role (+3 years).
• Strong working knowledge of bookkeeping and office management procedures.
• Excellent organizational and time-management skills.
• Proficiency in MS Office (Word, Excel, Outlook) and QuickBooks.
• Strong communication and interpersonal skills.
• Ability to handle multiple tasks and prioritize effectively.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.
• Self-starter, proactive, and motivated to continuous learning and improvement.
• Excellent written and verbal communication skills.
• High school diploma or equivalent; additional qualifications as an Office Administrator will be a plus.

Compensation and Benefits:

• Competitive hourly wage: $25 to $30 per hour, based on experience.
• 401k with company match.
• Paid vacation.
• Opportunities for career growth and advancement.