Office Manager / Bookkeeper at Wine Spies

Job Opportunity – Office Manager

Are you ready to accept your mission?

Wine Spies, a leading online wine retailer, is seeking a dedicated, hard-working Agent for ongoing operations. At least that's what you'll tell your friends and family.

Wine Spies has been showcasing unique wines online at winespies.com since 2007. We are an entrepreneurial, data-driven, hard-working and super fun team that is deeply committed to sourcing the finest wines, leveraging our exclusive technology, while delighting our loyal fans with incredible customer service.

As a Wine Spies Agent you will get to show off your many talents. In the role of Office Manager, you’ll be like our air traffic controller, keeping all the spy planes in the air. Reporting directly to the CEO, you’ll be responsible for making sure that all aspects of the business run smoothly behind the scenes. That includes routine bookkeeping, AR/AP, insurance, licensing and compliance, HR software, tax filing, reporting and more.

Internally, we are committed to employee success and career growth; we pride ourselves on providing a collaborative working environment where our fellow Agents can thrive. Our awesome HQ is in Petaluma, and this is an in-person, full time role.

Position Brief

Any good spy is a master of many talents.

Your assignment will require that you:

AR/AP - Bookkeeping

• Enter all new invoices into accounting software
• Plan payments and process checks/ACHs
• Regularly report AP outlook to team
• Loan compliance and reporting

Insurance

• Renewals and audits for all company policies
• Review coverage and maintain proper levels

Tax Reporting

• Compile sales tax returns and submit
• Work with CFO to make state, local and corporate payments

Compliance

• Timely file all city, state and federal permit/license renewals
• Audit compliance policies to mitigate risk

HR

• Coordinate with team to ensure proper usage of HR software
• (NOT responsible for HR duties, such as performance reviews and conflict resolution)

Reporting

• Compile financial reports and present to CEO
• Assist with knowledge base data management

Office Maintenance

• Ensure adequate office supplies available
• Maintain organization of company files and records

Skills

You possess:

· Excellent ability to pick up and master new computer systems

· System-oriented personality that finds satisfaction in organization

· Detailed-oriented personality that can spot inconsistencies

· Consistent, steady work ethic

· Strong ability to communicate effectively with teammates

· Fun and engaging demeanor who enjoys a lively work atmosphere

· Some experience in bookkeeping and accounting (CPA or degree not required)

Reports to: Chief Executive Officer

Employment: Full time

Compensation

· Salary: Please inquire

· Benefits: 50% healthcare premium, generous PTO policy, in-house gym

About the Wine Spies:

Mission: Secure special, Top Secret deals on the World's Best wines.

Background Intel: The world of wine is one of intrigue, nuance and mystery. We are Wine Spies, and our Agents are masters of our craft. We go deep undercover for our Operatives to find the best deals on the best wines - and we have a new featured deal every day.

We operate from our spy headquarters in Petaluma. We only accept the mission if it’s a wine that we love. Our Agents work up a detailed dossier on each new wine target, compiling a top-secret file that only our Wine Spies Operatives have clearance for.