Office Manager - Ultimate Staffing Services

Position Overview: We are seeking a proactive and organized Office Manager to oversee the smooth operation of our office. The ideal candidate will be a multitasking professional capable of handling various administrative tasks while also providing excellent customer service to internal and external stakeholders.

Key Responsibilities:

• Manage day-to-day office operations, including office supplies procurement, maintenance of office equipment, and coordination of office cleaning services.
• Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate department or individual.
• Greet visitors and provide a warm and professional welcome to clients, vendors, and other guests.
• Assist with scheduling appointments, meetings, and conference room bookings.
• Coordinate company events, meetings, and conferences, including logistics and catering arrangements.
• Support HR functions such as onboarding new employees, managing employee records, and organizing employee engagement activities.
• Assist with basic accounting tasks such as invoicing, expense tracking, and petty cash management.
• Collaborate with other departments to ensure effective communication and smooth workflow across the organization.

Qualifications:

• Proven experience in office management or administrative roles.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Flexibility and adaptability to thrive in a fast-paced environment.
• Bachelor's degree preferred but not required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.