Office Manager - Tandym

A legal services organization in Atlanta is looking to add a new Office Manager to their growing staff.

Responsibilities:

The Office Manager will:

• Assure optimal functioning of all building systems
• Serve as the direct point of contact, supervision of all building contractors and maintenance personnel
• Serve as the receptionist in a professional, efficient, and welcoming manner
• Serve as main point of contact for IT related issues in the office and liaise with leaders appropriately
• Answer, screen, and forward all incoming calls to the appropriate person and ensure phone calls are redirected accordingly
• Assist with employee-related events
• Oversee procedures, standards and timing of work performed by contractors and maintenance personnel
• Plan, budget, and schedule facility maintenance and modifications
• Team leader/oversight for all office security measures
• Serve as Safety Officer for all office-related safety measures
• Interface with building management company and appropriate managers, directors, and employees
• Manage security access system including programming access and running reports
• Manage vendor accounts and generate reports as deemed necessary
• Receive and process all incoming invoices in accounts payable system daily
• Support storage efforts and off-site storage facility
• Handle communication to employees regarding fire drills, and any other building activities
• Conduct emergency, safety, and security training to employees and new hires
• New hire office/workstation set up and conduct the onboarding meetings
• Create and update Standard Operating Procedures (SOPs) for day-to-day operations
• Responsible for HVAC including monitoring of system, responding to alarms, making service calls, setting up monthly, quarterly, and seasonal maintenance checkups
• Responsible for coordination of all aspects of building shutdowns
• Responsible for working with building personnel to arrange for repairs and work orders
• Responsible for all conference room setup, supplies, cleanup, and general appearance
• Coordination with staff for lobby guest lists for large meetings/conferences
• Responsible for scheduling of exterminator for office maintenance
• Responsible for office moves and setup
• Responsible for general office upkeep, cleaning schedules, touch up paint, order replacement equipment and appearance
• Troubleshoot equipment issues and arrange for repairs
• Responsible for creating supply and UPS accounts for new employees and orienting them
• Responsible for mailroom (shipping and receiving)
• Responsible for messenger services/deliveries using control procedures, signing for deliveries/packages
• Sorting/Distribution of mail/preparing and mailing of mass mailings
• Post office runs for certified mail, and special deliveries
• Responsible for the postage meter; the filling and ordering supplies for mailings; special projects required by management
• Responsible for the ordering of office, pantry, paper, and janitorial
• Responsible for photo copiers, copying, scanning, making booklets, and document management using quality control
• Other duties as assigned.

Qualifications:

• Bachelor's Degree
• 5 or more years of experience in Office Management
• Knowledge in Information Technology including hardware and software set-up and troubleshooting
• Excellent communications skills
• Excellent organizational skills
• Ability to lift 45 lbs
• Excellent interpersonal skills
• Ability to multitask, establish priorities, and meet deadlines