Office Manager - Talon Industries, Inc.

Company Description

Talon Industries, Inc. is a specialty construction company based in Arlington, TX, specializing in welded fuel piping for aviation fueling systems, oil & gas terminals, and glycol systems. With over 27 years of experience, we have completed projects coast to coast in over 31 states, including Hawaii. Our expertise in design and installation for all types of fueling systems allows us to serve as a Prime Contractor or Subcontractor for various projects.

Role Description

This is a full-time on-site role for an Office Manager at Talon Industries, Inc. located in Arlington, TX.

The Office Manager will oversee daily office functions including bookkeeping, administrative, human resources, and secretarial tasks to maintain company operations. Ideal candidate will be organized, have initiative to improve processes, and be proactive assisting operational staff.

Duties

• Perform bookkeeping functions such as payroll, invoice tracking & processing, accounts payable, and accounts receivable

• Maintain human resources including recruitment, training, company policies, health insurance and benefits

• Assist with onboarding of new employees

• Prepare correspondence or other documents using various software packages.

• Provide support through copying, faxing, mailing, and coordinating shipments as requested

• Answer telephones, transcribe messages, and when necessary direct callers to appropriate staff or voice mail

• Maintain filing and tracking systems, including establishing files for all written & email correspondence, project work, and reports 

• Maintain updated insurance documents for subcontracts and vendors

• Assist with timesheets, payroll, and certified payroll reports

• Coordinate travel arrangements

• Review and distribute mail

• Maintain office operations including facilities, supplies, and equipment

• Perform other duties as assigned

Skills, Education, and Experience

• Bachelor’s degree in Business Administration or Accounting field

• Minimum of 5 years of previous related work experience including accounting or bookkeeping functions (Construction preferred)

• Proficient in Quickbooks, Microsoft Word, PowerPoint, Excel, and Outlook software

• Good proofreading and editing skills; Effective verbal and written communication skills

• Good computer skills; must be able to adapt to new software

• Ability to maintain discretion regarding personnel and industry-related matters

• Excellent communication and interpersonal skills

• Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines

• Communication and Customer Service skills
• Administrative Assistance and Office Administration skills
• Proficiency with Office Equipment
• Strong organizational and multitasking abilities
• Knowledge of basic office procedures
• Experience in the construction industry is a plus