Office Manager - Administrative Support - PrideStaff

Office Manager - Administrative Support
 

A French manufacturing company is seeking an experienced candidate for the position of Office Manager/Administrator.

Duties and Responsibilities:

• Responsible for Onboarding new hires, including sending and managing all new hire documents.
• Manage relationships with vendors and service providers ensuring that all invoices are processed and paid timely.
• Contact customers daily to collect on open receivables.  Work with the Sales Team on high-risk/past-due accounts.
• Responsible for processing customer credit card payments and refunds.
• Assist the Accounting Manager with month-end close.
• Collect and process the sales team’s expenses, reviewing for accuracy and compliance.
• Event Management for events such as annual sales meetings, customer events, and customer meetings.
• Establish procedures for record retention and ensure the process is followed.
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement and office systems.
• Assist and lead special projects as needed.
• Interface with customers on resolutions of certain customer issues like collections, refunds, warranties, etc.
• Serve as an overflow resource for certain back-office functions like customer service and order management.
• Travel 15-20 days a year.
• Perform daily reconciliation of shipments and invoice customer daily
• Contact customer to collect on open receivables.
• Work with sales team on high risk/past due accounts

Skill Requirements:

• Proven office management, administrative, or assistant experience.
• Knowledge of office management responsibilities, systems, and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Bilingual in English & Spanish is PLUS! Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Highly  Proficient in Microsoft Office.
• Oracle NetSuite software knowledge is a PLUS!
• Knowledge of accounting, data, and administrative management practices and procedures.
• Knowledge of clerical practices and procedures.
• Knowledge of human resources management practices and procedures.
• Knowledge of business and management principles.
• Computer skills and knowledge of office software packages.

Physical Setting:

• Remote

Compensation / Pay Rate (Up to): $65,000.00 - $85,000.00 Per Year