Office Manager/ Administrative Assistant - Spot On Talent

Dallas, TX

About the Job

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Are you an enthusiastic and meticulous administrative professional who thrives in wearing multiple hats? Do you like working in a small, collaborative office supporting busy executives? If yes, let’s talk!

Our client, located in the Dallas Design District, is seeking an Office Manager to join their team. You will have the opportunity to support the day-to-day operations of two established operating businesses along with additional investment holdings.
What you will do:

Work in partnership with the Chief of Staff on day/day responsibilities
Manage and organize the executives email inboxes, calendars, and schedules as needed
Coordinate travel & logistics; provide travel itineraries
Assist in reporting, presentations, meeting notes/transcription, and briefs
Manage basic accounting ledgers and books
Schedule meetings, office events, and work on special project with other team members
Have the opportunity to learn how to manage on/off-boarding, PTO tracking, basic HR policies and benefits, and bi-weekly payroll including bonus calculations
Coordinate on-site team grocery ordering, delivery, and other meals as needed
Oversee building maintenance and appointments

What you bring:

Minimum of 3+ years’ work experience in administrative support roles
Bachelors degree required
Proficient in Microsoft Suite and general technological knowledge
Experience with QuickBooks and understanding of basic accounting principles is a plus
Bilingual in Spanish is a plus!
An entrepreneurial spirit, strong organizational skills, and a team player attitude
Ability to adapt with evolving needs of the businesses.

What they offer to you:

Full time hours 9-5 with the flexibility to work around your personal schedule as needed
A fun, fast-paced, something new everyday environment
Business casual dress code- nice jeans are an option
Small on-site team – direct daily exposure to executives
Easy-going office environment with amenities
Benefit package includes PTO, medical, dental & vision insurance, paid holidays, 401(k).

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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Source : Spot On Talent