Office Management Specialist (Active Secret Clearance Requiered) at One Federal Solution

One Federal Solution seeks a talented, motivated, and passionate Office Management Specialist to support our federal client in downtown Washington, DC. The Office Management Specialist provides administrative support to one of its three offices within a large complex agency. They will be responsible completing the following tasks and duties:

Task/Duties:

• Be proactive/self -starting regarding the needs of the office and staff to ensure the effective running of the office;
• Serve as time and attendance coordinator for direct hire government staff (ranging from five to 85, depending on work unit);
• Ensure compliance with appropriate policies and regulations, documentation of leave and payroll guidelines for auditing purposes;
• Ability to accurately process Time and Attendance in the department's TATEL payroll system and assist with various payroll; issues (i.e., premium pay, leave, and Compensatory Time) and liaise with the payroll office to provide guidance to staff on complicated leave situations such as parental leave, FMLA, LWOP, etc.
• Provide guidance to staff regarding e2 travel system, making travel arrangements, seeking approvals, and completing travel vouchers appropriately;
• Draft and maintain office-wide SOPs to include travel, supplies, etc.
• Be responsible for monitoring incoming and outgoing request to the General Services
• Division (GSD) by using GSD Tracker to create new requests and monitor the status of existing requests;
• Multi-task by managing multiple competing priorities appropriately, seeking guidance when necessary
• Coordinate onboarding for new staff with sponsor team and MSU, provide relevant checklists and ordering government furnished equipment; to include but not limited to government issued cell-phones, laptops (EMDs), submitting building access and suite requests;
• Coordinate close out checklists for departing staff, to include managing or supporting the employee, for the return of government equipment and ensuring badge access is deactivated;
• Serve as Consular task force case worker as requested;
• Provide notification to MSU when an employee is assigned a cubicle, and is issued equipment or when the employee departs and equipment is returned;
• Perform other appropriate tasks, assignments and duties as required and assigned by their immediate Government manager.
• Escort people as needed.

Required Qualifications:

• HS Diploma and two (2) years of experience serving in a similar capacity.
• Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, Teams, SharePoint, and Outlook
• Ability to type mistake-free final forms (letters, memorandums, cables, speeches, briefing papers, etc.), many of them destined for CA upper management, the White House, and/or Members of Congress;
• Ability to adapt and conform to the changing needs of the office and/or directorate;
• Ability to work on a team and work independently;
• Excellent organizational, communication, and customer service skills.