Office & Facilities Manager - Atomic Data

Minneapolis, MN 55401

About the Job

Office & Facilities Manager
Department: People and Culture
Reports to: People and Culture Leader

Job Summary

The Office & Facilities Manager is responsible for maintaining and overseeing Atomic Data & Foundation Technologies' facilities, including grounds, offices, property, and equipment, to ensure a safe, functional, and welcoming environment. This role serves as a representative and liaison, addressing the needs of the office, fulfilling them directly or communicating them to leadership, and managing projects until solutions are delivered. The Office & Facilities Manager has two part-time direct reports in Facilities (Janitorial Services).
The ideal candidate is friendly, organized, flexible, detail-oriented, and efficient, with strong multitasking abilities. While the primary worksite is on-site, there is occasional flexibility to perform duties remotely as needed.

Essential Functions

Office Management

- Oversee and coordinate office administrative procedures to ensure smooth daily operations.
- Maintain office supply and kitchen inventory, including procurement and restocking as needed.
- Manage incoming and outgoing mail, packages, and shipments.
- Oversee the maintenance, repair, and functionality of office equipment.
- Coordinate office space planning, utilization, and seating arrangements.
- Provide frequent front desk coverage to assist employees, manage requests, and facilitate shipments.
- Assist with travel accommodation for employees visiting headquarters.
- Serve as backup support for the Senior Executive Assistant when needed.

Facilities Management

- Ensure the functionality and upkeep of company property and facilities.
- Manage building maintenance and repairs, including HVAC, plumbing, and electrical systems.
- Coordinate with vendors and contractors for maintenance and improvement projects.
- Oversee and manage the Janitorial Services team to maintain a clean and safe work environment.
- Monitor and manage security systems to protect the office and company assets.
- Track facility-related expenses and manage budgets effectively.
- Support office moves, including rearranging furniture and office equipment.

Qualifications

- Strong organizational and time management skills.
- Excellent written, verbal, and interpersonal communication abilities.
- Proficiency in Microsoft Office Suite.
- Familiarity with building maintenance, repairs, and related systems.
- Ability to multitask, prioritize, and manage competing demands effectively.
- Detail-oriented, results-driven, and highly organized.
- Capable of working independently and collaboratively within a team.
- Flexibility, adaptability, and strong problem-solving skills.
- Able to perform desk-based work for extended periods.
- Physically able to lift and move up to 30 lbs.

Atomic Data provides equal employment opportunities to all employees and applicants for employment in accordance with all applicable laws, directives, and regulations of federal, state, and local governing bodies or agencies. Our organization will not discriminate against or harass any employee based on actual or perceived race, color, creed, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, familial status, veteran status, sexual orientation, gender identity, genetic information, status regarding public assistance, membership or activity in a local human rights commission activity, or any other characteristic protected by applicable federal, state, or local laws. Atomic Data will take affirmative steps to ensure that all our employment practices are free of discrimination. Such employment practices include, but are not limited to, the following: hiring, promotion, demotion, transfer, recruitment or recruitment advertising, selection, layoff, disciplinary action, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. We will provide reasonable accommodation to applicants and employees with disabilities whenever possible. In addition, all employees are expected to perform their essential functions in a manner that supports equal employment opportunities.

Any employee or applicant for employment who believes they have been treated in a way that violates this policy should contact Human Resources. Human Resources will take immediate action to investigate and address allegations of discrimination or harassment confidentially and promptly.

Source : Atomic Data