Office & Events Coordinator - Kellymoss Inc.

Office & Events Coordinator

Are you someone who thrives in a high-performance environment where no day is the same? Do you enjoy helping others succeed and contributing to a championship team in a frontline role, engaging with our elite clientele and Madison-based team? If you're looking for a role that balances creative problem-solving with detail-oriented organization and management of our central office, our Kellymoss family may be the right fit for you. 

Kellymoss is best-known for our Porsche racing success - we're the winningest team in Porsche history with over 35 years of excellence. Our Porsche expertise further extends to include a Project Division, creating high-end custom builds and restorations; a Lifestyle Membership club, featuring events, content and experiences for the avid Porsche fan; and a Road Division,  offering full-service automotive repairs, enhancements and detailing services geared toward European and luxury performance automobiles. 

Who You Are

• 1-2 years of hands-on administrative support and customer service experience
• 1 year of event coordination experience, a plus
• Possesses a  High School Diploma, some college preferred
• Able to meet attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable. 
• Excellent computer skills. 
• Proven ability to establish priorities and communicate clearly with internal and external clients.
• Motivated to work in a fast-paced, dynamic team environment.
• Demonstrated ability to learn and adapt to change.
• Ability to work independently and within teams.

What You'll Do

As the Office & Events Coordinator you will have an integral role in supporting the day-to-day operations of Kellymoss. You will be responsible for the steady flow of internal and external communications, such as engaging with visitors, clients, and vendors. This position also provides administrative support to various departments including Accounting, Marketing, Human Resources and Operations.

• Assist with the planning, organization and support the execution of events including, conferences, meetings and social events.
• Provide administrative support for the lifestyle membership including shipping member kits, ordering supplies and other tasks as assigned.
• Plan, organize and coordinate internal and external meetings, and prepare and distribute materials as needed.
• Update and maintain an SOP for Office tasks and processes.
• Assist with managing calendars and setting up calendar and zoom invites as requested.
• Provide support and manage updates to Company platforms such as Trello, Zoom and Gmail.
• Provides status updates, prepares agendas, correspondence, reports, and presentations as requested.
• Coordinate travel logistics such as hotels, flights, transportation, and conference registrations as requested.
• Coordinate catering and set up for meetings as requested.
• Assist with new hire orientation and updates to email and employee directories.
• Assist with minor updates to the company website.
• Provide administrative support for Kellymoss Driver Academy.
• Manage employee and other apparel ordering and distribution, as needed.
• Maintains a positive and professional relationship with members and staff.
• Delivers high-quality guest service, listens to members' requests, and works to find the appropriate solutions.
• Perform other related duties as assigned.

What We'll Do

• Competitive Pay with a Simple IRA with Company Matching Program
• Paid Holidays & Paid Time Off
• Medical, Dental, Prescription Drug Plans, Accident, Critical Illness and Flexible Spending Account
• Company Sponsored Short & Long-Term Disability and Life Insurance
• Winning Culture with a Commitment to Work/Life Balance

Kellymoss is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.