Office Coordinator at The Lord's Place Inc

The Lord's Place is a dynamic, passion-driven social impact organization in Palm Beach County providing innovative, compassionate and effective services to homeless men, women and children in our community. We are an organization committed to building an inclusive, varied workplace welcoming to people of all backgrounds. We have consistently ranked nationally as a Best Nonprofit to Work For, as a Best Place to Work in Florida, and nationally as an Inclusive Workplace in 2024.

What makes us one of the best places to work, besides having mission-focused employees who live our core values?

• Generous paid time off including vacation, sick leave, and holidays
• Maternity/Paternity Leave
• 401k with automatic 3% employer contribution
• Exceptional benefits including health, dental, vision, life, short and long-term disability, supplemental insurances
• Employee assistance
• Tuition Reimbursement
• Flexible work environment
• And much, much more!

We are seeking an Executive Assistant to the CEO to join our team. The Executive Assistant will provide administrative and secretarial support for the Chief Executive Officer and oversee the planning and coordination of special donor events. The hours are generally 8:30 a.m. to 4:30 p.m., Monday-Friday. Workday lengths for exempt employees are determined primarily by their current workloads.

Responsibilities include:

• Type correspondence for Chief Executive Officer to include composition of letters, memos, and forms in a confidential and professional manner. Secretarial duties may require sitting for lengthy periods of time.
• File and organize information in a logical easy to follow manner.
• Provide administrative support for the above to include telephone coverage, copy projects (including overhead presentation), mail handling and necessary communications internally and externally.
• Assist the Chief Executive Officer in the management of her schedule and handle calls promptly, courteously and effectively for the director from both internal and external sources.
• Arrange meetings and accurately take meeting minutes as appropriate.
• Provide project management as directed.
• Exercise independent judgment and make decisions on behalf of the Chief Executive Officer within the boundaries established by the Chief Executive Officer.
• Interface with board of directors, volunteers, donors, community leaders, and program participants in a manner which encourages harmonious working relationships, enhances the image and reputation of the agency, and promotes positive client relations.
• Schedule all meetings and track the Chief Executive Officer's calendar.
• Prepare and distribute meeting minutes from all board and committee meetings.
• Prepare, set up for board and committee meetings and clean up afterwards.
• Support Chief Executive Officer with donor relations.
• Perform additional duties as assigned by the Chief Executive Officer according to business needs.

• High school diploma or GED.
• Minimum of two years prior executive assistant experience.
• Two-year degree preferred.
• Experience in using Raiser's Edge preferred.
• Requires ability to operate business equipment used daily within the organization.
• Excellent verbal and written communication and people skills required.
• Exceptional computer skills, including a working knowledge or Office 97 of higher required.
• Strong attention to detail and multi-tasking skills required.
• Ability to pass a Level 2 background screening.
• May require safely lifting up to 15 lbs.
• Administrative duties may require sitting for lengthy periods of time.

Compensation details: 50000-60000 Yearly Salary

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