Office Coordinator - Daaxit

About DAAXIT, Inc.

DAAXIT was founded by Aaron Mills in 2021. Aaron created DAAXIT after 20+ years specializing in high level financial work in the construction industry. Those years of experience helped lead to the realization that there are so many construction and skilled trades businesses operating today without the professional, knowledgeable, financial guidance that is necessary to grow, thrive and succeed. That"s why DAAXIT"s mission is to help individuals empower themselves to be better business owners. At DAAXIT, we provide fractional CFO services that create financial clarity and enhance profitability to take construction companies to the next level and attain financial freedom. At DAAXIT we prioritize working together as a team to ensure that everything we do is done with our core values leading the way: accountability, education, transformation profitability, and transparency.

About the role

Position Summary:

The Office Coordinator will support DAAXIT's administrative operations by scheduling and documenting departmental meetings. This role will also provide departmental assistance to the Fractional Chief Financial Officers (FCFO) through preparation of reports and financial documents and attending client meetings (either virtually, pre-recorded, or in-person) to take meeting notes and provide meeting follow-ups as well as meeting scheduling. This role will also support other departments including Business Development and Marketing and will also be able to serve as back-up for essential accounting and Human Resources tasks.

For the right candidate who shows drive and excellent performance, this role has the opportunity to advance to a role in Operations.

This role is hybrid. Greater than 50% of time is expected to be spent on location. Remote hours are flexible.

What you"ll do

General Job Duties: All employees are responsible for a basic knowledge of the employee handbook, along with the mission and vision of DAAXIT, and must conduct themselves with behavior that supports these values. All employees are responsible for making the most of their working time and reaching maximum potential by being on time for appointments, checking voicemails/emails as appropriate and completing deadlines in a timely manner. All employees are expected to escalate issues as necessary. All employees must conduct themselves in a respectful and professional manner as outlined in DAAXIT's code of ethics and conduct, as found in the Company handbook. All employees will specifically be trained for their job duties, however; other coaching & development opportunities may be deemed appropriate by management for one or all members of the team. These opportunities will be sponsored by the Company. All employees must occasionally collaborate with the leadership team to create, revise, and maintain accurate job descriptions. Other projects and/or duties as assigned. Essential Job Functions: Act as liaison between the FCFO and current clients with meeting scheduling, note taking during meetings and sending meeting follow-up communication. Provides support to one or more FCFOs as needed by running reports, creating and managing Excel spreadsheets, data entry and creation of graphs/charts. Demonstrate ability to integrate oneself into the client's team, with the mindset of customer service always at the forefront. Foster the client relationship to guarantee customer satisfaction and retention. Maintain the upmost confidentiality as it pertains to client and Company information. Maintain routine departmental meetings through scheduling and documentation of meetings, to include tracking of departmental key performance indicators (KPI's). Assist and support various departments through cross training and acceptance of delegated support tasks such as phone or email outreach and use of customer relationship management (CRM) software and limited attendance at networking events. Serve as a back-up for necessary internal Accounting and Human Resources functions. Demonstrate the ability to adapt easily to accommodate changes in the working role and accept multidisciplinary work assignments.

Qualifications

Required Skills and Experience:

Excellent verbal and written communication skills.

Excellent organizational skills and attention to detail.

Strong analytical and problem-solving skills.

Ability to prioritize tasks.

Ability to act with integrity, professionalism, and confidentiality.

Proficient with Microsoft Office Suite, QuickBooks and other related software.

Education and Experience Requirements:

Education: Associate's Degree, highly recommended

Experience: A minimum of 3 years of experience in a fast-paced office and/or operations support role.

Language Requirements:

The primary language of DAAXIT is English. Excellent communication skills are defined as the ability to:

Actively listen for total comprehension.

Ask questions that enhance the understanding of a certain topic.

Relay information and/or instruction in a descriptive and understandable fashion in both written and verbal forms.

Mathematical Requirements:

This position requires an intermediate level understanding of mathematical processes.

Reasoning Ability Requirements:

Professional-level reasoning abilities are necessary to process complex information and prioritize deadlines. This individual must be an expert at communicating with coworkers and with clients with the goal of creating meaning, value and a positive outcome in each conversation.

Physical Requirements:

Occasional lifting up to 15 lbs. may be necessary from time to time.

Must be able to sit for long periods of time, view a computer monitor, and type (up to 8 hours a day).

Valid driver's license, a good driving record is required, and a working vehicle is required. This

position will mainly work remotely but may be required to travel from time to time.

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