Office Coordinator - Greater Tampa Realtors

Ready for a new career in the new year? We are looking for an Office Coordinator to join our team! First founded in 1911, and recently merged, we are currently the 3rd largest professional association of real estate brokers and agents in Florida, and 6th in the nation!

Job Purpose

Reporting to the Director of Executive Affairs and Operations/CEO, the Office Coordinator will support the office through general administrative tasks. The position follows workflow procedures to ensure maximum efficiency. The ideal candidate is a highly organized individual who can manage multiple projects at once in the absence of day-to-day guidance. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. This professional will be the point person for all administrative tasks, supply ordering.

Duties and responsibilities

• Travel between all Association offices as needed; occasionally without notice.
• Welcome visitors and internal employees into the executive suite with a cheerful disposition
• Maintain employee companied issued equipment with bi-annual audit, set up new employees with office equipment needed; also work with IT as needed to perform duties described
• Monitor office expenditures within the day-to-day upkeep of the building and property
• Handle all office and vendor contracts (rent, lawn service, HVAC company etc.)
• Perform basic bookkeeping activities
• Maintain office equipment (ex. ensure copiers are operational and fully stocked with toner, paper, etc.)
• Monitor office supplies inventory and place orders
• Support meeting and conferencing set-up and breakdown
• Maintain a clean and organized office environment
• Maintain a calendar of routine maintenance on the building and property ensuring the upkeep of the building including the grounds, parking lot, etc.
• Point of contact for neighboring business that rents space from Greater Tampa Realtors
• Oversee and manage all aspects of facility room rentals, including booking, scheduling, set up, maintenance and customer service
• Other duties as assigned

Qualifications

• HS diploma, required
• Candidate must maintain an active driver's license during employment
• Associate’s degree; Bachelor’s degree preferred
• Excellent verbal and written communication skills.
• At least 2 years of experience managing an office.
• Exemplary customer service and organizational skills required.
• Forward thinker/planner; staying one step ahead
• Ability to perform multiple different tasks within the workday and move from one task to another with little transition time in between; prioritize tasks
• Experience with Microsoft Office Suite
• Experience managing a budget

Job Type: Full-time

Pay: $19.23 - $26.44 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)

Ability to Relocate:

• Tampa, FL 33609: Relocate before starting work (Required)

Willingness to travel:

• 25% (Required)

Work Location: 

• In-person

Company: Greater Tampa Realtors + Pinellas Realtor Organization / Central Pasco Realtor Organization