Office Coordinator - MAY Management Service, Inc.
Ponte Vedra, FL
About the Job
Position Overview:
Scope:
DISCLAIMER:
This job description is not intended to be all-inclusive; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time, as business requirements dictate. It is mutually agreed that this job description does not constitute a written or implied contract of employment.
MAY Management Services participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' near the bottom.Pay Range:USD $18.00 - USD $19.00 /Hr.
Now Hiring! Office Coordinator.
Pay type: $18.00-$19.00hr
Location: Ponte Vedra, FL 32082
Who We Are? https://www.maymgt.com
MAY Management Services, Inc., brings over 34 years of professional association management service right to your door. It was formed in November 1988. Based in St. Augustine, with offices located throughout Northeast Florida, they are the premier provider of homeowner, condominium, and commercial property management services in the area.
What You’ll Do:
- Answer phones in a professional manner as required and direct as appropriate.
- Respond professionally to owner phone communications in a timely manner.
- Greet visitors to the MMS office and assist them as appropriate.
- Issue vehicle decals to owners and residents if required.
- Coordinate the “24-hour” list with association gate houses if required.
- Retrieve emails and phone messages from the answering service and distribute them to appropriate personnel.
- Assist Community Assistant with data entry, filing, faxing, photocopying, etc.
- Order and distribute office supplies.
- Open and distribute mail.
- Monitor the fax machine and distribute faxes.
- Office equipment maintenance; prepare monthly reports fax and postage machines.
- Perform other clerical support as required.
Scope:
- Position draws upon all MAY Management’s resources to achieve a very high level of client satisfaction. Incumbent will work with minimal supervision and are expected to be polite, act professionally, prioritize, use common sense, and keep the needs of the clients as a top priority. Failure to perform at professional levels acceptable to the Owners and Associations may adversely affect the reputation of MAY Management.
What You’ll Need:
- Well organized – able to prioritize.
- Good communication skills – both written and verbal
- Proactive – able to assess situations quickly and take appropriate action.
- High sense of urgency; Sensitive to clients' needs and requests.
- Diplomatic; display good common sense.
- Be objective – don’t take criticism personally.
- Handling phone calls in a professional manner, this person is the “voice and look of MAY Management” and creates the initial impression of MMS.
Education & Experience:
- Minimum High School Diploma or GED.
- Competent with MS Office applications.
- Familiar with VMS.
- Know which associations MMS and the assigned Region serve.
- Know which MMS personnel are assigned to each association.
What’s In It for You:
- Competitive pay.
- Group Medical coverage from Florida Blue.
- Basic Life/AD&D and Voluntary life insurance through LFG & US Able.
- Dental coverage through Blue Dental.
- Vision coverage through Eye Med.
- Short Term Disability through Lincoln Financial Group.
- Long-Term Disability through Lincoln Financial Group.
- NEW Benefits– Teladoc / Virtual Visits.
- Supplemental policies for Critical Illness and Cancer Protection with Colonial.
- Medical Bridge through Colonial.
- Accident policies through Colonial.
DISCLAIMER:
This job description is not intended to be all-inclusive; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time, as business requirements dictate. It is mutually agreed that this job description does not constitute a written or implied contract of employment.
MAY Management Services participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' near the bottom.
Source : MAY Management Service, Inc.