Office Coordinator (Part-Time) - Study.com

As part-time Office Administrator, your role is to deliver meaningful daily experiences that reflect our company culture and give our employees the ability to make a significant impact. Whether maintaining the office, managing calendars, handling facilities, or coordinating holiday parties, strong organization, creativity, and communication skills will make you successful in this position.

This part-time contract position is based in our office in Mountain View, CA and will be required to be in the office 5 days a week, Monday-Friday from 8:30am - 2:00pm.

What You'll Do:

• Act as the face of the company, greeting visitors, coordinating office and building access for employees, vendors, and visitors 
• Be the go-to person for our facilities, vendors, mail, supplies, and building management to ensure a smooth-running office 
• Coordinate interviews, greet candidates, and provide a positive experience in partnership with Talent Acquisition
• Support the People team by managing calendars and participating in meetings
• Manage Study.com swag process for employees and new hires
• Purchase, organize, and maintain office and kitchen supplies
• Act as the liaison between property vendors, including landscaping, HVAC, and electrical
• Organize and implement regular events (weekly lunches and happy hours), as well as create memorable celebrations for company outings (summer events, hack-a-thons) and holiday parties
• Set up meeting rooms for presentations, meetings, classes, and other events
• Assist IT team with office and conference room set ups and basic desktop support
• Manage accommodations for off-site meetups, executive travel, and candidate travel

What You'll Bring To The Role:

• 2-4 years' experience in administration or office management
• Bachelor's degree or equivalent experience
• A passion for and demonstrated skills in delivering an exceptional office experience
• Proficiency in MS Office Suite and other technologies (e.g. Notion, Expensify, Greenhouse, Canva)
• An approachable, energetic and can-do attitude with a keen eye for detail
• Strong administrative skills with the ability to multitask and intuitively shift priorities quickly
• Skillful, resourceful, and creative mindset, finding enjoyment working in a fast-paced environment
• Clear communication skills through engaging messages and presentations
• Experience managing calendars strongly preferred

The salary range for this part-time contract position is $24-$27 per hour. Pay and is dependent upon factors including skills, work experience, business needs, and market demands.