Office Coordinator (part-time) - Jade FIDUCIAL

Position Overview:

Jade Fiducial is seeking a skilled part-time Office Coordinator to undertake a variety of day-to-day office and clerical tasks for its Miami branch counting 40 staff members. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities.

An excellent office coordinator is, above all, an organized, proactive and multitasker professional with phenomenal communication and interpersonal skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed.

Main Responsibilities:

• Oversee the daily operations of the office, including managing supplies, coordinating maintenance, and ensuring a clean and organized work environment.
• Prepare and issue invoices to clients accurately and timely, ensuring compliance with company policies.
• Help manage the firm's collections process, ensuring timely payments and minimal overdue accounts.
• Providing administrative support, including but not limited to tax notices, Florida clients corp renewals, managing leads request, conduct reports, run Excel macros, data accuracy verification.
• Maintain and organize confidential client files, financial documents, and other important paperwork.
• Assist in onboarding new employees, coordinate team events, and facilitate internal communications.
• Handle basic IT support and troubleshoot office equipment issues. Coordinate with external IT providers when necessary
• Manage the inventory and procurement of food and snacks for the team. Ensure that refreshments are readily available and coordinate catering or deliveries for busy periods.

Desired Skills/Experience/Attributes

• 2+ years experience in office administration or coordination
• Excellent writing and verbal communication skills
• Proficiency in Microsoft Office Suite with advanced Excel knowledge
• At ease with digital tools
• Strong organizational and multitasking abilities
• Ability to handle sensitive information with discretion
• French proficiency is required
• Proven track record of solving practical problems and proactive attitude
• Customer service, sales and/or hospitality experience is a plus

The ideal candidate for this position:

• Has a positive attitude and an unrivaled ability to work with peers, staff, and senior management collaboratively in a team-oriented environment.
• Has outstanding interpersonal skills
• Has exceptional organizational and time management skills.
• Possesses a high level of integrity and respects quality assurance requirements.
• Has a history of building relationships with clients and colleagues.
• Is committed to fostering and maintaining a service culture.