Office Coordinator - Orlando Health - Full Time - Orlando Health

Orlando Health is a 3,200-bed system that includes 15 wholly-owned hospitals and emergency departments; rehabilitation services, cancer institutes, heart institutes, imaging and laboratory services, wound care centers, physician offices for adults and pediatrics, skilled nursing facilities, an in-patient behavioral health facility, home healthcare services in partnership with LHC Group, and urgent care centers in partnership with CareSpot Urgent Care. Nearly 4,200 physicians, representing more than 80 medical specialties and subspecialties have privileges across the Orlando Health system, which employs nearly 22,000 team members. Areas of clinical excellence are orthopedics, heart and vascular, cancer care, neurosciences, surgery, pediatric specialties, neonatology, women’s health and trauma.

Position Summary
Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to
staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.

Essential Functions
 Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies
and coaching plan.
 Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
 Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record
retention, duplication, faxing, mail distribution, and ordering of supplies.
 Performs scheduling and monitoring of time/payroll reports.
 Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel
expense reports).
 Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
 Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical
reports, and personnel records.
 Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains
appropriate files.
 Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
and local standards.
 Maintains compliance with all Orlando Health policies and procedures.

Education/Training
High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong
interpersonal, customer service, communication, and managerial skills required.
Licensure/Certification
None.
Experience
Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or
related business field may be substituted for two years of experience.