OFFICE COORDINATOR-MEDICAL STAFF OFFICE - Northeast Alabama Regional Medical Center

Responsible for management and oversight of office functions for the department to include oversight of Chief Medical Officer (CMO) schedules/appointments, management of department records. Compiles statistical data and assists leadership with reports and audits as needed. Orders office supplies. Assists with medical staff meetings as indicated. Provides clerical support as needed to the department to include receptionist duties, answering telephones, filing, and obtaining accurate referral information. Maintains positive customer service, demonstrates professionalism and good communication skills, while performing duties as outlined in Position Summary.

Maintains strict confidentiality at all times
Maintains all individual physician quality fi les
Attend committee meetings and take minutes when indicated
Performs administrative support tasks such as preparing and processing correspondence
Coordinates and facilitates new physician/CRNP orientation
Coordinates with physicians for maintenance of physician call schedules
Collect Specialty Monthly Call Schedules and apply to spreadsheet with any updates. Distribute to departments and Intranet as indicated.
Receives and documents complaints
Manages schedules
Maintains accurate records of all activities
Coordinates with internal and external parties as indicated
Recommends strategies to optimize medical staff processes
Coordinates with Quality Department for OPPE/FPPE
Prepares reports about patient care for use by other medical professionals as requested
Supply ordering and maintenance
Performs other assignments as directed by CMO
Assists with special projects and tasks as requested

High School Diploma; secondary education desired.

• Prefer 2 years’ experience in a clinical setting; knowledge of office management desired; advanced computer skills essential
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• Experience of computer applications using Microsoft Excel, Outlook and Access. Must have Medical terminology experience and the ability to type a minimum of 45 WPM. Must be a self-starter, motivated and have ability to multi-task.
  
  Performs day-to day administrative functions and general office duties, including but not limited to Word processing, copying, filing, and faxing, scanning, answering phones and data entry. Maintain daily requirements by following data program techniques and procedures.
  
  Understand the importance of maintaining confidentiality; able to maintain confidentiality under HIPPA standards.