Office Coordinator - The Millennium Group

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

Responsibilities:

• Scan, code and process all invoices for Director of Facilities approval
  
• Manage a monthly expenditure tracking all office expenses
  
• Maintain conference rooms, keeping them tidy and stocked with supplies
  
• Maintain supply closet appearance and inventory
  
• Assist Concierge with meeting prep setup and orders
  
• Maintain all printing supplies; including paper for printers and toner
  
• Covers reception during Concierge's break or absence
  
• Ability to service the office in absence of Director of Facilities
  
• Helps institute office wellness
  
• Assist Director of Facilities with all queue needs
  
• Reset and sweep all conference rooms and common spaces several times a day
  
• Manage weekly catering order for bagels, fruit, coffee etc. as needed
  
• Maintain kitchen supplies, cutlery and snacks
  
• Maintain rolling pedestal key inventory as needed
  
• Participate in floorplan organization/desk moves
  
• Ability to meet with potential vendors for future services
  
• Assists Director of Facilities with new hire desk setups
  
• Assists with onboarding, tours and first day activities
  
• Make sure all clients are comfortable and make their stay at TIME enjoyable
  
• Make/replenish coffee throughout day
  
• General upkeep of kitchen (task shared with Concierge)
  
• Replenish beverages in client kitchen fridge (task shared with Concierge)
  
• Unpack and handle incoming books for library
  
• Place catering orders for client/internal meetings
  
• Cleanup of large conference room meetings, including food, beverages
  
• Management of appearance of large conference room
  
• Create shipments/Schedule pickups for FedEx/order shipping supplies
  
• Bring package to Fed Ex at end of day if needed
  
• Schedule messenger and car services if needed
  
• Book conference rooms, including all client/guest room needs
  
• Report back any issues with building and/or employee client issues
  
• Other duties as assigned by manager.

Qualifications:

• Ability to effectively work individually and in a team environment.
• Excellent communication skills both written and verbal.
• Ability to prioritize work and handling multiple task simultaneously.
• Excellent telephone etiquette. Well organized, with strong attention to details.
• A team player with the ability to work with diverse personalities.
• Able to appropriately handle confidential and highly sensitive material.

WATCH Where Service Matters: