Office Coordinator & Executive Assistant - Astrolab
Hawthorne, CA 90250
About the Job
Description
Venturi Astrolab, Inc. (Astrolab) is pioneering new ways to explore and operate on distant planetary bodies. We are singularly focused on designing, building, and operating a fleet of multi-purpose commercial planetary rovers to extend and enhance humanity’s presence in the solar system. We are seeking motivated, creative, and exceptional people to join our world-class team.
This role is a unique opportunity to blend administrative support with office management responsibilities, ensuring smooth operations and providing crucial assistance to our CEO. The ideal candidate is highly organized, detail-oriented, and adept at handling a variety of tasks in a start-up environment.
What you'll do
Office Coordination:
- Oversee daily office operations, including managing office supplies, equipment, and facilities
- Coordinate office maintenance and repairs as needed
- Serve as the primary point of contact for office-related inquiries and requests
- Assist in the planning and execution of company events and meetings
Executive Support:
- Provide comprehensive administrative support to our leadership team, including managing calendars, handling of expense report and budget tracking, scheduling events/meetings, and making travel arrangements
- Handle communication and correspondence for CEO
- Handle sensitive and confidential information with discretion and professionalism
- Anticipate executives' needs and proactively address them to ensure efficiency
Communication and Coordination:
- Act as a liaison between employees, clients, external partners, and other visitors
- Assist with on-site interviews, including candidate travel and accommodations
- Facilitate communication within the team and across departments
- Coordinate and schedule appointments, meetings, and conference calls
- Prepare meeting agendas, take minutes, and follow up on action items as necessary
Administrative Support:
- Manage filing systems and ensure documentation is organized and accessible
- Handle incoming calls, emails, and inquiries, directing them to the appropriate parties
- Conduct research, compile data, and prepare reports as requested
What's prepared you
- 2+ years of experience as an office coordinator, executive assistant, or similar role
- Strong organizational and time management skills, with the ability to effectively prioritize tasks
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
- Ability to maintain confidentiality and exercise discretion
- Adaptability and willingness to take on new challenges in a dynamic environment
- Experience in a high tech, fast growth company
What we offer
- Work with a team of best-in-class engineers building the foundation of planetary surface exploration
- Ownership in the company
- Medical, dental, and vision coverage
- 401(k) with matching
- Flexible time off and parental leave
- On-site snacks, beverages, and 2x weekly lunches
- Flexible work environment
Source : Astrolab