Office Coordinator - Masuda Funai

Masuda Funai is seeking an Office Coordinator to support the Office Manager with various administrative and office functions and provide an exceptional in-office experience for our employees, visitors and vendors.

Location: 203 N LaSalle St Chicago, IL
Schedule: in office 5 days a week
Salary Range: $47,000-$50,000 per year plus annual bonus

Responsibilities

• Assist with records management: scanning, digital filing and destruction
• Assist with event planning and ad hoc projects
• Handle inbound and outbound mail and shipments and perform messenger runs
• Track and inventory supplies 
• Perform data entry
• Maintain office equipment and submit service requests for printers/copiers
• Handle copy, binding and collating projects
• Answer phones, greet visitors and receive deliveries
• Serve as back-up to team members, as needed

Qualifications

• 5 years of office/administrative experience, preferably in a professional services firm
• Associate degree with a minimum 3.0 GPA or equivalent work experience
• Ability to perform light to medium-level physical tasks including bending, lifting up to 25 pounds, reaching, ladder use, and external errands within walking distance
• Ability to work in the Chicago office Monday-Friday from 9:00 am to 5:00 pm, with occasional overtime as needed
• Ability to stand/walk the majority of the day
• Excellent verbal and written communication skills; polished, professional phone skills
• Computer/tech savvy with intermediate proficiency in Microsoft Word and Excel; ability to learn new software
• Experience with records management
• Skilled in organization, problem-solving and plan execution
• Ability to exercise discretion and exhibit a high level of confidentiality
• Ability to interpret and follow instructions in a fast-paced environment
• Adaptable and flexible with a can-do attitude; professional and pleasant demeanor
• Comfortable working independently and as part of a team

Additional Information:

• Full-time, non-exempt position
• Monday to Friday, 9a to 5p, with 1 hour for lunch; occasional overtime expected
• Complimentary membership to onsite fitness center
• 8 paid holidays
• Generous 401(k) profit sharing plan and personal financial advisor
• Flexible spending accounts for medical, dependent care, and commuter benefits
• Premium medical insurance plans through BCBSIL
• Complimentary Basic Life, AD&D and Long-Term Disability insurance
• Complimentary Identity Protection
• Optional Vision, Dental, Voluntary Life, Accident, Critical Illness, Short-term Disability, and Pet Insurance

About Us:

Since its founding in 1929, Masuda Funai has focused its practice on successfully representing international and domestic companies entering, operating and expanding in the United States. With offices in Chicago, Schaumburg and Los Angeles, the firm assists clients in every aspect of business, including establishing, acquiring, financing and selling operations and facilities; transferring overseas employees to the U.S.; providing employment and benefits counseling; structuring the distribution and sale of products throughout the U.S.; and delivering commercial and patent litigation services. The firm’s clients, many of which have been represented by the firm for decades, span many industries and technologies. In everything we do, we focus on providing timely and highly customized services that fit our clients’ needs. Learn more at masudafunai.com.

Masuda Funai is an equal opportunity employer committed to promoting a diverse workplace.