Office Coordinator - PennPak Solutions
Bethlehem, PA
About the Job
This position is responsible for welcoming/registering visitors, accepting and sorting all incoming mail and packages, and supporting various administrative projects. Additionally, this position will provide assistance for accounting/bookkeeping for the manufacturing and wholesale operations.
Essential Duties and Responsibilities include but are not limited to the following:
Represents PennPak Solutions Inc professionally by greeting, screening, and directing visitors, employees, and potential employees in a positive, clear, and professional manner both in person and on the phone.
Ensures visitor compliance with sign-in, and confidentiality to help ensure security and confidentiality of business operations are maintained.
Provides administrative support to ensure efficient operation of office
Manage phone calls and correspondence (e-mail, mail, packages etc.)
Carries out administrative duties such as filing, typing, data entry, copying, scanning, etc
Manages the front office to ensure supplies are available, stocked, and organized and a professional appearance is maintained.
Order office and cafeteria supplies, maintain contact lists
Confidentially handle, sort, and deliver mail to intended recipients daily to ensure timely delivery of mail.
Other duties as assigned.
Accounting/Bookkeeping:
Bank Deposits: Accurately prepare and record deposits.
Invoice Processing: Process incoming invoices with accuracy, ensuring timely approvals and payments.
Payment Posting: Post payments to appropriate accounts, ensuring accurate record-keeping.
Other bookkeeping assistance as needed.
Skills and Qualifications:
A 2-year degree with a business focus or similar work experience.
Attention to detail is critical to success.
Excel proficiency for data management, analysis, and reporting
Excellent written and verbal communication skills.
A strong desire to learn and create new work process, and the ability to adapt to rapid change in a start-up company