Office Coordinator - Net2Source Inc.

Job Title: Facilities Coordinator

Location: 3900 Northwoods Dr, Arden Hills, MN

Duration: 6 months (Contract to hire)

Shift: Part Time. 8:30-1pm with Lunch, M-F

Summary

• Small office, quiet. Lowkey. Engineer/Development Office
• Keep up Break Room Supply
• Ensure items stock/in date
• Check Coffee machines are working
• Space Walk/Inspection
• ensuring all looks well according to outlines
• WO system/PO system to review
• Review and respond to all items that come in
• Coordinator with Building management and janitorial as needed

Duties

• Responds to client inquires and concerns.
• Ensures timely and quality service delivery to clients.
• Follows up with clients to ensure customer satisfaction. Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors.
• Communicates work orders to technicians and assists management in resolving problems.
• Provides reports on open and closed work orders and checks status with the appropriate technician or vendor. Maintains files on work orders, proposals, and department files.
• Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
• Trains vendors on work order and billing procedures.
• Processes invoices and ensures proper cost center coding.
• Assists with the inspections on the facility campus.
• Uses pc and/or PDA for work order system, email, ESS and training.
• Assist with process and procedure training.
• Other duties may be assigned.

Qualification

• High school diploma or general education degree (GED) required.
• Minimum of two years of related experience and/or training.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to effectively present information to an internal department and/or large groups of employees.
• Requires basic knowledge of financial terms and principles.
• Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions in standard situations.
• Ability to solve problems in standard situations.
• Requires basic analytical skills.