Office Coordinator - Mitsogo

Company Overview: At Mitsogo Inc. we believe in delivering excellence across all aspects of our operations. As a rapidly growing organization, we are looking for a proactive, detail-oriented, and organized Admin Executive (1 to 3 Years) to join our team. This role will play a crucial part in supporting our day-to-day business operations and ensuring the smooth functioning of our administrative processes.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to ensure the efficient operation of the office. This includes overseeing the smooth functioning of daily company operations and maintaining office supplies.
• Documentation Management: Prepare, review, and maintain various documents, reports, and presentations, ensuring accuracy and attention to detail.
• Office Coordination: Coordinate office activities and operations to ensure compliance with company policies.
• Event Coordination: Organize company events, meetings, conferences, and employee well-being activities.
• Data Entry & Record Keeping: Maintain and update administrative databases, ensuring that data is accurate, up-to-date, and easily accessible.
• Communication & Correspondence: Serve as a bridge between departments to facilitate smooth communication and workflow across the company.
• Compliance & Policy Adherence: Ensure that all administrative processes adhere to company policies, legal requirements, and relevant regulations.
• Budget & Expense Monitoring: Prepare and manage operations budgets, ensuring cost-effective use of resources. Monitor and control expenditures to align with budgetary requirements.
• Procurement Planning & Execution: Identify operational needs, plan procurement budgets, select suppliers, and manage purchase orders to ensure timely and quality delivery of required resources.
• Vendor Management: Liaise with suppliers, vendors and services while managing and negotiating contracts, managing relationships, and ensuring the best value for company resources and services.
• Management for additional regions: Our offices in other regions have to be handled remotely and timely support has to be given to the employees.
• Logistics Management: Manage the shipping and distribution of office supplies and assets to different regional offices. Coordinate with other departments to handle shipments for their specific procurements, ensuring timely and accurate delivery.

Qualifications and Skills:

• Bachelor's degree in business administration, Management, or a related field.
• Proven experience as an Admin Executive, Administrative Assistant, or in a similar role.
• Strong organizational and time management skills with the ability to multitask and prioritize workloads.
• Excellent written and verbal communication skills in multiple languages.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Ability to handle sensitive and confidential information with discretion.
• A proactive, self-starter attitude with a problem-solving mindset.
• Knowledge of office management systems and procedures is an advanta