Office Clerk with MS Excel skills - Ultimate Staffing Services

About Us:
We are currently seeking a detail-oriented and highly organized Office Clerk with excellent Microsoft Excel skills to join our team. In this role, you will provide essential clerical support, help manage data efficiently, and contribute to the smooth operation of our office.

Key Responsibilities:

• Data Entry and Management: Accurately input, update, and maintain data in various systems, ensuring records are up to date and easily accessible.
• Excel Reporting and Analysis: Create, manage, and update spreadsheets, perform data analysis, and generate reports using advanced Excel functions such as pivot tables, VLOOKUP, formulas, and charts.
• Administrative Support: Provide general office support, including filing, organizing documents, managing correspondence, and answering phone calls or emails.
• Database Maintenance: Ensure the integrity of company databases by verifying and updating information regularly.
• Scheduling and Coordination: Assist with scheduling appointments, meetings, and coordinating internal office tasks.
• Inventory and Supplies Management: Track office supplies and equipment, prepare purchase orders, and ensure the office is stocked and organized.
• Collaboration: Work with other departments to assist with data gathering, analysis, and project tracking. Communicate effectively to ensure smooth workflows.

Qualifications:

• Proven experience as an office clerk, administrative assistant, or similar role.
• Advanced proficiency in Microsoft Excel (e.g., formulas, data manipulation, pivot tables, VLOOKUP, charts, etc.).
• Strong attention to detail and ability to work with large sets of data.
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• Basic knowledge of office software such as Microsoft Word, PowerPoint, and Outlook.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• High school diploma or equivalent; additional certifications in office management or related fields is a plus.

Preferred Qualifications:

• Experience working with other office software (e.g., Google Sheets, CRM systems, project management tools).
• Previous experience in a fast-paced office environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.