Office Clerk/Accounts Receivable Collections - Virtual Company
Piscataway , NJ 07063
About the Job
Office/Bookkeeping Clerk
Vaco has partnered with a Distribution Company and they are seeking a highly organized and detail-oriented Office Clerk with a focus on Accounts Receivable collections processing. The ideal candidate will assist in managing day-to-day office operations while maintaining accurate records for accounts receivable, ensuring timely collections, and supporting the finance team. This role starts right away and is a temporary opportunity.
Key Responsibilities:
Accounts Receivable Management:
- Process and track customer payments, ensuring accurate data entry and updating of accounts.
- Contact customers regarding overdue invoices and follow up on outstanding payments.
- Some A/P functions are involved
Collections Processing:
- Monitor and manage accounts with past due balances, maintaining regular communication with customers.
- Document all collection activities and maintain a detailed record of customer interactions and payments.
Administrative Support:
- Handle incoming phone calls, emails, and in-person inquiries from customers and vendors.
- Perform general office duties such as filing, organizing documents, and preparing correspondence.
- Assist with maintaining office supplies and equipment inventory.
Data Entry & Record Keeping:
- Accurately enter customer data, payments, and relevant documentation into the financial system.
- Generate and distribute regular financial reports to management.
Qualifications:
- Education: High School Diploma or equivalent required. Associate’s degree in Accounting, Finance, or related field preferred.
- Experience: Minimum 1-2 years of office clerical experience, preferably with exposure to accounts receivable or collections.
- Skills:
- Strong attention to detail and accuracy.
- Excellent organizational and time-management abilities.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
- Good communication skills, both verbal and written.
- Ability to handle sensitive financial information with confidentiality.
- Problem-solving skills and the ability to work independently.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.